Administrative Assistant

Who we are

The Airport Company is responsible for the organization, operation, and development of the airport’s infrastructure as well as all services provided to passengers and visitors through an extensive network of partners. As of February 2024, the Airport Company is listed on the Athens Stock Exchange.

As a socially responsible employer, our Company is dedicated to creating a safe, productive, and supportive work environment. We offer a comprehensive range of benefits and opportunities for professional development and personal empowerment. The well-being of employees is of paramount importance to our Company, taking care of their health and family with special benefits.

If you are interested to join a dynamic organization at the forefront of the aviation industry with career opportunities in the aeronautical & non-aeronautical sector apply here.

The Job role

The position duties involve the administrative support of the Financial Services department Director and team.

Role and Responsibilities

• Prepares an array of business documents, i.e. memos, papers, correspondence, e-mails, and presentations mainly of confidential nature.
• Manages phone calls, messages, emails, and correspondence efficiently.
• Organizes calendars, schedules appointments, arranges meetings, and provides reminders. Prepares and distributes agendas and follows up on action items.
• Coordinates meeting logistics, including materials, room reservations, equipment setup, and refreshments. Takes minutes when required.
• Welcomes and accommodates visitors.
• Maintains accurate records in databases and spreadsheets; processes procurement requests, requisitions, and e-documents via corporate systems.
• Utilizes enterprise platforms for business activities and document management.
• Organizes and secures physical and digital files for easy access.
• Handles travel arrangements, itineraries, and accommodations.
• Supports the team with tasks such as expense reports, absences and travel arrangements.
• Monitors and maintains adequate levels of office supplies.
• Assists with department’s budget preparation and monitoring, tracking variances, and compiling reports.
• Provides auxiliary support to the department’s Managers and Heads as necessary.

Qualifications, Required Skills and Competencies:

• Diploma or Associate degree in Office, Secretarial or Business studies.
• 2 – 5 years of relevant professional experience preferably in a corporate environment.
• Excellent proficiency in MS Office applications and ability to effectively use the corporate business platforms.
• Excellent typing, spelling, and grammar skills.
• Very good command of English, both oral and written.
• Tactfulness, Courtesy, and strong service-oriented mentality.
• Exceptional interpersonal and networking skills.
• High level of confidentiality and attention to detail.
• Strong time management, prioritization, and ability to meet deadlines under pressure.
• Capable of working independently and within a team.

The Company offers:

• Group Insurance Program (life, accident, medical and disability)
• Employee Pension Plan
• Learning and Professional Development opportunities
• Transportation subsidy to/from the airport
• Food Allowance
• Employee Assistance Program
• Wellbeing initiatives
• Teleworking scheme

Athens International Airport is committed to providing equal employment opportunities for all applicants and employees, regardless of race, religion, gender, national origin, age, disability, marital status, or any other characteristic protected by law.

The Airport Company ensures compliance with the applicable legislation for the protection of all candidates whose personal data are processed for the purpose of the recruitment and hiring process.