Administrator (Grade V)

McMahon Centre, Kilcullen, Co. Kildare

GRADE V (CLERICAL) Salary Scale: Point 1 €50,202

The successful candidate will be responsible for the management the administrative team in Kare McMahon Centre and ensure the efficient delivery of administrative and clerical supports that support the clinical functions of the Kares Clinical Supports Team for adults using Kare services. The successful candidate will ensure good leadership and effective management of the systems and processes in place, and to direct and delegate as needed the administrative and clerical tasks and systems that are in place as supports to the clinical team.

Responsibilities

• Ensure the efficient day-to-day administration of area of responsibility
• Organise and manage meetings related to clinical services
• Ensure policies and procedures related to administrative and reception related task are well documented and understood and adhered to
• Ensure all KPIs and reports related to internal process are provided in a timely manner
• Ensure all communications internal and external are responded to in a timely and professional manner
• Supervise and ensure the well-being of staff, while advocating for the ongoing development of the administrative team
• Implementation of the Kares financial procedures and regulations to include procurement and purchasing procedures
• Support the reception function to ensure that all visitors to the building have a respectful positive experience
• Maintain own knowledge of relevant HSE policies, procedures, guidelines, legislation and practices

This list is not exhaustive

Requirements

• A recognised Administration/Business or relevant qualification
• At least 3 years satisfactory experience at a Grade IV level
• Desirable:Has worked in a clinical/medical context with an understanding of the working with vulnerable service users and those with impaired communication
• Experience of working in a busy office environment that has involved dealing with senior management and other key internal and external stakeholders
• Knowledge of GDPR and managing confidential information
• Experience in people management
• Administration Experience: letter/email writing and general correspondence
• Experience of diary management, organising meetings and minute taking
• Experience in developing, preparing, and producing KPI and service reports through the Microsoft Office Suite Word, Excel and PowerPoint
• Experience in processing and management of large volumes of documents such as invoices, application forms and supporting documents
• A Full Irish Drivers Licence and access to own vehicle
• Eligibility to Work in Ireland

Benefits

• 30 days annual leave
• Paid Maternity/Paternity Leave (subject to service)
• Rewarding work with flexible hours
• Employee Assistance Programme
• and local Employee Discounts
• Contributory Pension Plan
• Optional Salary Protection Plan
• Personal Development, Professional Growth and Career Progression

A detailed Job Description is available on request. Informal enquires to Angela Lynch. The successful candidate will be required to provide satisfactory references and Garda Vetting and overseas police vetting, where applicable.

How To Apply

Please submit your current CV and cover letter, outlining your suitability for the role. Closing date for applications is 21st February 2025.

Interview will be held the week of 24th February.

About Kare

Kare is an innovative and progressive voluntary organisation, committed to providing an individualised service based on best practice to over 400 children and adults with intellectual disabilities and their families. Since 1967 Kare has developed and grown to provide a full range of high-quality services in Mid/South Kildare, East Offaly, and West Wicklow. Kare is an Equal Opportunities Employer committed to staff training and development.

Our Values: Respect, Rights, Collaboration, Quality, Person Centred

Visit our website: Home | Kare

Skills

Administration People Management Report Writing Communication Procurement