Accounts Payable Associate – Hybrid or Remote EST

Job Summary

The role sits within Finance Group Shared Services and is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. Provide administrative and clerical support by processing, verifying, and reconciling invoices, monitoring expenses, and keeping a record of it all for tax purposes. The incumbent will be expected to support and work closely with their assigned Finance Team.

Responsibilities

• Receiving and recording invoices: Logging invoices and ensuring they are received accurately and on time. Ensuring vendor invoices are accurate and per purchasing requirements including approvals.
• Process outgoing payments in compliance with financial policies and procedures. Prepare weekly payment batches for the approved amount.
• Process the employee expenses and the company credit card expenses submitted by employees via Expense@Work application. Verify the backup and request for the bill/receipt copies for proper accounting purposes.
• Reconcile and allocate the accounts payable ledger in SUN6/Citrix to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements. Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Generate reports detailing accounts payables status monthly including the aging report.
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Responding to queries from suppliers, contractors, and other departments about accounts payable or payments. Contacting vendors to obtain necessary documents needed to process invoice payments, such as W9s, payment/bank details etc for vendor onboarding.
• Preparing, maintaining, and tracking biweekly payment batches accurately and timely, while ensuring all payments are in accordance with company policies and procedures.
• Preparing physical checks as well as processing online payments and processing ACH/Wires
• Accurately tracking and processing 1099s annually.
• Assisting in various Ad Hoc Projects as required
• Assisting and supporting with annual audit

Requirements

• Bachelor’s degree with major in Finance and/or Accounting.
• Proven working experience as Accounts Payable Clerk.
• Solid understanding of basic bookkeeping and accounting payable principles.
• Detail oriented with strong financial analysis skills.
• Strong organizational and stress management skills.
• Strong Excel skills in managing and manipulating large data.
• Adept at building relationships and have strong communication skills, both written and verbal.
• Ability to prioritize and work under a tight schedule.
• Ability to work independently with little to no supervision.
• Highly motivated and team player.

Charles Taylor offers a competitive salary commensurate with experience and excellent benefits including medical, dental, vision, life insurance and 401(K) with match. If you are seeking a career where you can achieve great things for great clients in a supportive and collaborative environment, then we may be the place for you.

Values

At Charles Taylor, our values define our identity, principles and conduct. This person will demonstrate and champion Charles Taylor Values by ensuring Agility, Integrity, Care, Accountability and Collaboration.

Equal Opportunity Employer

Here at Charles Taylor, we are proud to be an Inclusive Employer. We provide an environment of mutual respect with zero tolerance to discrimination of any kind regardless of age, disability, gender identity, marital/ family status, race, religion, sex, or sexual orientation.