HR Trainee (Admin & Internal Communications)

We are looking for a high-potential HR Trainee who is proactive, solution-driven, and eager to optimize HR processes. This role is designed for someone who can balance administrative work with independent contributions and leverage automation and smart working methods to enhance efficiency. As an HR Trainee, you will support administration, and internal engagement activities while also exploring ways to automate routine tasks and improve workflow efficiency.

Job Description

Administration (80%):

Office Management

• Monitor and ensure adequate supplies and stationery
• Manage inventories, stationery/travel/event expenses, and maintenance costs of the company

Operations

• Proceed, follow up and update payment request
• Manage papers and records of the HR Department in place
• Receive, classify and transfer documents and correspondence to relevant employees/departments/clients as required
• Assist in other tasks related to logistics, paperworks, etc.
• Process Improvement & Smart Working: Identify ways to automate repetitive tasks and optimize administrative workflows.

Internal Communication (20%):

• Assist in idea generation, planning and execution of engagement activities, teambuilding, year-end party, job fair, event, charity and other HR activities
• Content Creation: Support internal HR newsletters, employee spotlights, and company-wide announcements.

Job Requirements

Skills & Knowledge & Qualification

• 3rd-or 4th- year students from any field, prefer to work fulltime (at least 4 days per week)
• Good at Microsoft Office/Google Suite
• Immediate English skills
• Eager to learn and can-do attitude
• Strategic mindset, strong communication skills, excellent time & task management
• Proactive, autonomous, hard-working, ownership, integrity, supportive
• Be able to develop content or use some basic design tools (Canva,…) is a plus
• Can commit 6-months internship program and can work full-time is a plus

PMAX-er Identification

• Client Impact: Everything we do is ultimately to deliver real client impact and value.
• Innovation: Innovation is to drive change and innovative new ideas to create more values for clients, teams and society.
• People development: People development is to attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
• Integrity: Integrity is to be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
• Teamwork and fun: Teamwork and fun is the cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
• Extreme ownership: Extreme Ownership is the practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.

Benefits

• Flexible working time with up to 4 days working from home per month and 15 paid leaves per year
• Parking allowance
• Team bonding budget quarterly, snack time to engage team members
• Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year…)
• Holiday activities; Company trip; Year End Party; Company Birthday; Culture Day; Quarterly Town Hall.
• Other staff welfare allowances.

Job Summary

Year of Experience:

Not required

Job Level

Trainee

Report Line

HR Director

Peer

HR Team

Subordinate

None

Salary Range

4,000,000 – 5,000,000 Gross

Hiring Purpose

New Hire

Working Location:

6th Floor, Tuong Viet Building 95 Cach Mang Thang 8, Dist. 1, Ho Chi Minh City, Vietnam

Apply now