Storekeeper

Department: Finance

Location: Green Coast, Palase, Vlore

Type of employment:Permanent

The Storekeeper is responsible for managing the hotel’s inventory, ensuring proper receipt, storage, and issuance of goods while reconciling physical stock with purchase orders (POs). Although they do not have direct access to the accounting system, they must maintain manual and digital records, collaborate closely with the Cost Controller, and provide accurate stock reports. This role helps prevent losses, ensures stock levels meet operational needs, and supports procurement efficiency.

Key Responsibilities & Duties 2. Inventory Management & Stock Control: 3. Waste & Theft Prevention: 4. Documentation & Reporting: 5. Compliance & Health Standards:

• Purchase Order (PO) Reconciliation & Cost Control Support:
• Receive hard copies of purchase orders from the P&R clerk, ensuring they are signed, and filed properly.
• Verify delivered goods against purchase orders and supplier invoices. Ensure supplier invoices and delivery notes are regular and fiscal invoices.
• Check for discrepancies in quantity, quality, or pricing and report issues to the P&R clerk.
• Work closely with the P&R Clerk to monitor, investigate and resolve inventory discrepancies.
• Issue stock to hotel departments based on approved requisitions and document each transaction- giving copy to the P&R clerk for record-keeping.
• Conduct regular stock counts (monthly). Report them to Cost Controller.
• Ensure all items are properly labeled, stored, and protected from damage or contamination.
• Conduct weekly spot checks, under supervision of Cost Controller, to prevent stock shortages and unauthorized access.
• Monitor expiry dates and ensure timely use or disposal of perishable goods.
• Secure storage areas to prevent unauthorized stock movements.
• Report any missing or damaged stock to the Cost Controller and Accountant.
• Maintain hard copies and digital records (Excel) of stock movements and reconciliations.
• Provide physical stock records during financial audits.
• Keep storage areas clean and comply with food safety and hygiene regulations.
• Monitor temperature and humidity for perishable goods.
• Follow hotel policies on waste disposal and environmental sustainability.

Requirements

Education & Experience:

• High school diploma or equivalent; a certification in Logistics, Supply Chain, or Hospitality is a plus.
• 2-4 years of experience in store-keeping, inventory management, or logistics, preferably in a hotel.
• Experience managing stock records manually or using Excel.

Technical Skills:

• Strong knowledge of inventory control procedures.
• Proficiency in Microsoft Excel (basic formulas, data entry, and reporting).
• Understanding of procurement processes and purchase order reconciliation.

Soft Skills:

• Excellent organizational and record-keeping abilities.
• Strong attention to detail and accuracy.
• Good communication and teamwork skills.
• High level of integrity and reliability.

Benefits

Work Conditions:

Green Coast Hotel-MGallery Collection is an equal opportunity employer that offers a professional and dynamic work environment, an attractive compensation and benefits package, and opportunities to fully develop your professional potential.

Method of Application:

All those interested can apply by choosing one of the three methods above:

Directly through Zoho Recruit

Via LinkedIn

By sending their CV to [email protected]

Application deadline: 28/02/2025

• All applications will be treated with strict confidentiality according to the law No. 9887 set by the Albanian Parliament for the “Protection of Personal Data”.
• Only shortlisted candidates will be contacted.