Administrative Assistant

Toronto, ON

Join Us to Grow, Connect, and Make an Impact.

At BGO Properties, we’re dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities where we operate.

As one of Canada’s premier providers of commercial property management and leasing services, BGO Properties manages a diverse portfolio of over 400 properties, totaling more than 67 million square feet of residential, office, industrial, and retail space. For over 30 years, our clients have trusted us to deliver innovative real estate solutions that create value and support their success.

As part of the global BGO family, we leverage international expertise and local market insights to provide high-quality services. Our experienced team works across a variety of commercial real estate sectors, which ensure every property we manage is a welcoming and functional destination for tenants.

Whether you’re launching your career or advancing as a seasoned professional, BGO Properties offers opportunities for professional growth, continuous learning, and leadership development.

Join us and help shape the future of commercial real estate.

The Opportunity

Join our dynamic team and gain valuable experience in the residential property management industry! Based in our corporate office in downtown Toronto, this role provides administrative support to the Principal, Regional Manager, Directors, and Managing Director of the Residential Portfolio.

What You Will Do

• Administrative Support: Preparing correspondence, memos, minutes, spreadsheets, proposals, presentations, client briefings, and reports of a confidential, strategic and/or specialized nature.
• Cross-Functional Collaboration: Assisting various functions (Marketing, Operations, Technical Services) within the Residential team with special projects or initiatives.
• Meeting & Travel Coordination: Scheduling team meetings, conference calls, making travel arrangements, and ensuring meeting accommodations and equipment are arranged.
• Expense Management: Handling credit card applications, coding corporate invoices, expense reports, and cheque requisitions.
• Records Management: Maintaining and organizing electronic filing systems for the group.
• Internal Liaison: Acting as a point of contact for field personnel and departments (People & Talent, Health & Safety) on behalf of the Residential Property team.
• Communication & Support: Providing information and directing inquiries to the appropriate team members. Managing updates to the BGO residential portal as necessary.
• Corporate Responsibility: Supporting BGO’s culture of environmental sustainability and corporate social responsibility.
• Additional Duties: Other administrative tasks as assigned.

Who You Are

• Education: Completion of a post-secondary program.
• Experience: Minimum 2+ years of related administrative experience.
• Relationship Skills:
• Strong verbal and written communication skills.
• Ability to develop and sustain positive working relationships with clients, residents, and colleagues.
• High level of confidentiality and discretion.
• Organizational & Multi-Tasking Skills:
• Effective time management with the ability to prioritize and meet deadlines under pressure.
• Adaptability to multiple demands and shifting priorities.
• Ability to work independently with minimal supervision and handle unexpected issues efficiently.
• Detail-oriented approach to tasks.
• Technical & Computer Skills:
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Advanced spelling, punctuation, and grammar skills.
• Typing speed of at least 60 WPM.
• Police Clearance: A criminal background check is required for employment.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.

BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at [email protected] and include: Job posting #, your name and your preferred method of contact.

We thank all applicants for their interest in employment with BGO, however only those selected for an interview will be contacted.

BGO Properties is the Canadian real estate property management and leasing division of BentallGreenOak (Canada) Limited Partnership. BGO is a global real estate investment management advisor, real estate lender, and globally recognized provider of real estate services. BGO is a part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life. For more information, please visit www.bgoproperties.com.