Accounting 1

As a Billing Coordinator, you will be preparing billing papers for our customer’s billing accounts/invoices. This would require several steps to process accurately. You will ensure that all the following tasks are charged appropriately: the payroll hours are entered for each job, materials obtained from truck/warehouse and other equipment used by technician to perform service for customer. You will be tasked with resolving billing issues with internal leadership. An outstanding billing coordinator will require a strong numerical aptitude and excellent customer service skills. This would mean preparing invoices for customers, preparing payroll reports, aiding the Credit Manager for lien waivers and scanning all relative documents into work orders as needed.

Job Responsibilities

• Processes the billing data entered into the computer system to prepare invoices to the customer
• This includes review: Payroll hours entered for time on the job, purchase orders for material, Material obtained from truck or warehouse, and other equipment used by the technician to perform service to customer
• Resolve billing issue with the Department Manager(s)
• Billing for contract jobs, job which are time and material jobs, maintenance jobs
• Prepares invoices for mailing, email invoices to customer, or upload into customer’s invoice platform
• Prepare certified payroll reports if job is prevailing wage
• Provide any assistance to AR Specialist for lien waivers
• Receives calls from customer concerning billings or service provided
• Scan all relative documents into the work order as needed
• Assistant in uploading invoices to customer platform
• Receives customers calls concerning invoices and service provided
• Maintain up-to-date billing system.
• Send invoices and enter into customer payment portal.
• Carry out collection and reporting activities according to specific deadlines.
• Develop a recovery system and initiate collection efforts.
• Perform account reconciliations.
• Assist in month-end closing.

Requirements

• 5+ years of experience in accounting
• Background in construction is a plus
• Must be motivated self-starter and work independently
• Effective verbal and written communication skills with internal and external contacts
• Excellent accounting problem solving skills, analytical personality
• Attention to detail, with a high level of accuracy
• Ability to prioritize and manage multiple responsibilities
• Proficiency in business, office, and accounting software and Microsoft Office Suite, particularly Excel.
• Experience with Spectrum or Service Titan a plus
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and ability to work under pressure and meet deadlines.
• High level of accuracy and attention to detail.
• Strong work ethic and integrity.
• Ability to work independently and as part of a team.
• Positive attitude and willingness to learn.