SH Admin, Security & CSR

To coordinate in carrying out day-to-day administrative activities including timely and proper canteen services, housekeeping, guest house maintenance etc. To coordinate in organizing welfare activities in addition to ensuring proper monitoring of the entry-exit of all vehicles in factory premises. To plan CSR initiatives and provide inputs for further CSR interventions.

Job Context & Major Challenges

The HR department manages around 614 workers and around 106 contract workers in addition to the staff and sub-staff employees. The workers are unionized under the union name of Rashtraywadi Kamgar Sanghatna (13 member representation) which is affiliated to Rashtraywadi Congress Party. The Long Term Settlement (LTS) is signed once in every 3 years.

The absenteeism of workers is very low at around 1.04% which has been maintained since long through direct intervention of department HODs in cases of long absenteeism, late coming etc.

The employees are covered under three insurance schemes- Group Accident Policy, Group Term Life Plus Policy and Group Mediclaim Policy. The workers are also covered under Workmen Compensation policy as per statutory requirements.

Challenges

• Fluctuating number of contract workers in housekeeping work

Key Result Areas

KRA (Accountabilities) (Max 1325 Characters)Supporting Actions (Max 1325 Characters)

KRA1 To coordinate in carrying out day-to-day administrative activities

• Ensuring timely and proper canteen services
• Collaborating with union members to discuss and solve major canteen concerns related to food quality, cleanliness etc.
• Ensuring proper security and safety measures in factory premises
• Analyzing attendance, late coming and leave records of employees and workers
• Monitoring canteen complaints on daily basis

KRA2 To coordinate in ensuring proper housekeeping in guest house and factory premises

• Allotting housekeeping work in various production areas
• Coordinating in periodic utility maintenance of guest houses
• Planning and informing gardening plans to contractor, in addition to instructing over deployment of workers
• Verifying payment and attendance details of contract workers periodically
• Maintaining expenditure budget of office pantry

KRA3 To coordinate in organizing welfare activities in addition to ensuring proper monitoring of the entry-exit of all vehicles in factory premises in addition to arranging for boarding and lodging of guests

• Coordinating in allocation of work to teams
• Monitoring all preparatory activities

KRA4 To plan CSR initiatives and provide inputs for further CSR interventions

• Periodical review of the CSR policy & its effectiveness.
• Implement the need assessment to prepare the baseline of CSR agenda.
• Monitor the involvement of the employees in CSR agenda