Project Coordinator

This role of Project Coordinator will provide administrative support to all of Branch 22. The role is designed to take admin, marketing and coordination tasks of the plate of the Branch Manager and Department Supervisors so they can spend their limited time on business development & people development primarily.

This role will assist with various office tasks, IFS billing, Submittals, Safety Talks, Data entry of job descriptions and misc. projects.

Job Responsibilities

Assist in phone coverage and associated communications between customers, vendors, supervisors, project managers and field personnel

Enter jobs/job information into accounting system

Compiles needed information for material purchases, submittals, O & M manuals, etc. per PM request

Pull permits for worksites as well as request inspections

Type up Proposals/Service Agreements as needed

Assist with ordering equipment for jobs

Print plans/specs/etc. as needed

Help schedule and facilitate job take-off meetings

Assist with job close out documentation

Maintain required records for supervisor and/or department. Maintain filing systems. Photocopy documents as required. Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner. Follow up and expedite late items. Perform additional assignments per direction.

Coordinate branch meetings/banquets and special projects as needed by the branch.

Any coordination issues which cannot be resolved are elevated to the project manager (escalation).

Communication effectiveness, conflict management and build rapport with field employees.

PPC is an Equal Opportunity Employer – Minority/Disabled/Veterans/Females are encouraged to apply

Requirements

High school diploma required; higher education preferred

2+ years customer service experience required

Project Coordinator Experience Preferred

Proficient in Microsoft Office (Word and Excel)

Strong communication skills, both verbal and written

Detail-oriented with a high capacity for multitasking

Strong Customer Service Skills

Desire to actively contribute to a team environment

Positive safety attitude and personal integrity – both are non-negotiable

Exemplify Company values

Competence to keep personnel information strictly confidential

Strong interpersonal skills; ability to interact and with all levels of the company at field sites and offices, and effectively deal with vendors, customers and regulatory agencies

Professional and positive attitude toward responsibilities and coworkers