Personal and Executive Assistant to CEO – Remote | (Hybrid) WFH

We are seeking a highly organized and proactive Executive & Personal Assistant to provide essential support to a dynamic CEO and her family. This distinguished role merges executive assistance, personal support, and project management, offering an exceptional blend of remote and in-person work on Fisher Island, FL, as needed.

This position is far from a conventional 9-to-5 job. The right candidate will thrive in managing a diverse array of both professional and personal tasks, ensuring seamless daily operations and managing high-level responsibilities with utmost discretion and professionalism. Flexibility to work outside standard hours, including some weekends, is essential due to the CEO’s varied schedule and frequent travel commitments.

Key Responsibilities

• Oversee the CEO’s professional and personal calendars, coordinating appointments, travel arrangements, virtual meetings, and family commitments with precision.
• Act as the primary liaison for the CEO, managing communications via calls, emails, and messages, while assisting with daily administrative tasks, household staff scheduling, and timecard management.
• Handle personal errands, coordinate vendors, and manage maintenance for properties located in Miami and Chicago, while supporting executive functions.
• Plan and organize detailed travel itineraries, including vacations, reservations, and visitor arrangements, while arranging children’s activities, summer camps, and special events for a smooth experience.

Required Skills

• Exceptional organizational abilities with a strong attention to detail.
• Excellent time management skills with the ability to meet multiple deadlines.
• Proficient problem-solving skills and the ability to anticipate needs proactively.
• Strong verbal and written communication capabilities.
• A high degree of professionalism, discretion, and confidentiality.
• Ability to multitask and prioritize a range of responsibilities efficiently.
• Service-oriented mindset with a high-energy approach to daily tasks.
• Fluency in English (Spanish is an asset).
• Ability to work flexible hours, including weekends, as necessary.
• Must reside within a reasonable driving distance from Fisher Island, FL.

Qualifications

• Proven experience in executive support or personal assistance roles.
• Experience in project management, travel coordination, or event planning is an advantage.
• Experience supporting C-level executives is highly regarded.

Career Growth Opportunities

This role presents a unique opportunity for professional development, allowing the right candidate to refine their executive functioning and project management skills while playing a pivotal role in the success of a dynamic CEO and her family.

Why Join Our Team?

By becoming part of our team, you will be empowered to manage a variety of tasks independently while making a significant impact. If you are a resourceful problem-solver who excels in an organized and flexible environment, we welcome your application.

Employment Type: Full-Time