Office Administration

Job Description: Office Administration Key Responsibilities: Office Management: Oversee general office operations, including managing office supplies, equipment, and ensuring a clean and organized work environment. Scheduling & Communication: Manage calendars, schedule meetings, and handle phone calls or email correspondence with clients, vendors, and suppliers. Document Management: Maintain filing systems for both office and customs-related documents (physical and electronic) and ensure documents are properly stored and easily accessible. Support Staff: Provide administrative support to other team members as needed, including assisting with onboarding new employees, preparing reports, and handling general inquiries. Visitor Coordination: Greet and assist visitors, clients, and vendors, ensuring smooth interactions and a professional atmosphere. Mail and Deliveries: Manage incoming and outgoing mail, packages, and deliveries. Coordinate shipping and receiving tasks for office needs. Qualifications: High school diploma or equivalent; additional certifications in logistics, customs brokerage, or business administration are a plus. Previous experience in office administration or customer service, with a basic understanding of customs entry procedures. Familiarity with U.S. Customs regulations and procedures, including Harmonized Tariff System (HTS) codes and classification. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with customs brokerage software is a plus. Strong organizational skills and the ability to manage multiple tasks and deadlines. Excellent attention to detail, especially when handling documentation and customs data. Strong communication skills, both written and verbal.