Executive Assistant

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title And Summary

Executive Assistant

Overview

The Market Development Europe team is looking for an Executive Assistant on a permanent basis based in either Paris or Waterloo, Belgium. The ideal candidate must be able to self-direct and work effectively with others at all levels of an organization – team members, senior leaders, and executive management. As the incumbent will be involved in high-level contact and may be exposed to sensitive information, they must demonstrate confidentiality, good business judgment and diplomacy. The ability to function as a team member in a time-compressed, highly dynamic and ambiguous environment to ensure deliverables are achieved is essential.

Role

• Phone coverage; scheduling complex meetings, conference calls and Steering Committees; completing travel arrangements; expense reporting; managing purchase orders, maintaining and managing calendars; generating copies; screening mail; ordering supplies and maintaining department records. Develop and/or prepare correspondence; memoranda; research; reports; presentations or other assigned documentation in specified software package.
• Routinely handles internal and external inquiries by screening calls, answering questions, and redirecting to appropriate personnel.
• Coordinates logistics for more complex meetings/activities, i.e. internal and external meetings and handling ad hoc projects where assigned.
• Uses discretion and care on a regular basis when working with sensitive/confidential data pertaining to the department or MasterCard.
• Working in team with other Executive Assistants to ensure alignment and operational coverage.

All About You

In addition to those set out in the Overview, key required skills for success are:

• Must have a solid track record in an administrative role within a professional environment
• Proficient in Word, Excel, PowerPoint and Outlook
• Attention to detail with excellent written and verbal communication skills
• Demonstrate ability to manage time and multiple commitments
• Strong decision-making and problem solving skills
• Excellent interpersonal and written/verbal communications skills
• Fluent English, any other language would be a plus

Corporate Security Responsibility

Responsibilities

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.