Departmental Administrator – NHS GGC Microbiology

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern for this position is hours of work are 37.0 hours per week over 5 days (Monday to Friday 08.45-17.00).

Applications are invited from enthusiastic and motivated candidates for the full time post of Departmental Administrator within the West of Scotland Virology Centre. The West of Scotland Specialist Virology Centre (WoSSVC) is based at Glasgow Royal Infirmary and provides virology services for the whole of Glasgow. The department acts as a referral laboratory for the West of Scotland and 20% of the workload is from outside Glasgow. The laboratory is one of only two Specialist Virology Centres in Scotland. Specialist blood-borne virus work, funded by the National Services Division, is carried out for the west and north of Scotland. The Virology Laboratory is a state of the art facility, processing around 450,000 specimens per annum and provides specialist services and are responsible for the performance of scientific procedures used for screening purposes and in the investigation and diagnosis of viral infection. A variety of the most up to date scientific methods and technologies are used to examine various sample types, including highly specialised serological and molecular techniques, such as antigen, antibody detection, Polymerase Chain Reaction (PCR) and sequencing. In addition, valuable data is generated for surveillance purposes and during outbreak investigations to assist Public Health. The laboratory have strong collaborative links nationally and internationally making major contributions towards epidemiological intelligence, and to support important research and development projects with a focus on public health.

The post holder is responsible for providing an effective data administration support service to the department.

This Role Will Involve

• undertaking data extraction
• manipulation
• and report writing as well as I.T. Administrative & Clerical functions, in a timely manner, to contribute to the work of the Reference Laboratories in an environment that is safe and conducive to best working practice.

The post holder will work independently, as well as being expected to work collaboratively with the Laboratory Operational Manager to ensure that all duties are concluded in a timely and appropriate manner. Such duties include extracting & collating data from various information systems/databases such as Telepath as required, managing weekly & monthly statistical spreadsheets, preparing and circulating summary reports and preparing weekly & monthly extract reports. Additionally, the post holder will record sickness absence and other leave in departmental systems/databases and extract and collate data for departmental and external meetings.

Applicants Require

• HNC in Secretarial Studies/Business administration/Information Technology or equivalent qualification / experience, knowledge of Information Technology systems, preferably within a Laboratory environment
• competence in the use of Microsoft Excel
• good written and oral communication skills
• good organisational skills and
• team working experience. Experience of working in a clinical laboratory as well as a working knowledge of medical/microbiological terminology is also desirable.

Informal contact: Pam Saunders, Laboratory Manager, 0141 242 9647, [email protected]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact in the first instance