Personal Assistant

Your New Company

Hays is proud to partner with a premier commercial law firm renowned for delivering exceptional legal services across Australia. With offices in every state and Territory, their team provides extensive expertise in areas such as banking and financial services, corporate and commercial law, insurance, litigation and dispute resolution, and more. Their unwavering commitment to excellence and a client-focused approach ensures tailored solutions that address the unique needs of each client. Whether assisting businesses, government entities, or individuals, the firm is dedicated to achieving the best possible outcomes.

Your new role

Responsibilities

In your new role as a Personal Assistant, you will become a vital member of a bustling firm located in the heart of Adelaide’s CBD. Supporting a Partner within this firm, you will play a key role in a prestigious organisation, with responsibilities that include but are not limited to:

• Assisting with administrative and reporting requirements in a timely manner.
• Drafting and typing correspondence and documents.
• Handling photocopying, faxing, binding, and collation of documents.
• Typing documents as dictated on the Bighand system.
• Maintaining daily file reminders and calendars.
• Arranging internal and external meetings when requested, and proactively providing support to other staff in the office.
• Undertaking all billings, related accounts administration, and debtor collection activities on the Aderant Expert system, as directed by the Credit Controller.
• Opening and closing files, entering time on behalf of team members, and accurately recording all time in the Aderant Expert system.
• Effectively maintaining all files, including daily filing, and collating mail (correspondence and attachments).
• Undertaking searches and various Paralegal duties, such as conducting research, drafting documents, attending meetings, and liaising with clients.
• Meeting the firm’s Key Performance Indicators as advised.
• Providing comprehensive administrative support, including arranging meetings, maintaining files, and assisting with billing and debtor collection activities.

What You’ll Need To Succeed

To be considered for this role, you will meet the following criteria:

• Previous experience as a Personal or Executive Assistant.
• Skilled typist with a minimum speed of 60 wpm and 98% accuracy.
• Experienced in using MS Office Suite products, including Word, Excel, Outlook, and Teams.
• Exceptional Organisational and time management skills, with a strong attention to detail and the ability to handle multiple tasks simultaneously.
• Excellent communication and interpersonal abilities, with a friendly and professional attitude.
• Strong time management capabilities, able to adapt to changing priorities and deadlines.
• Capable of working independently, as well as collaboratively with supervisors and staff.

What You’ll Get In Return

In return for your hard work and dedication, you will enjoy:

• An excellent permanent opportunity to join a well-respected organisation.
• Competitive salary package.
• A workplace culture that offers strong support.
• A chance to demonstrate and enhance your existing skills.

What You Need To Do Now

Tanya Murray is currently recruiting this exciting permanent opportunity so if this sounds like the role you have been looking for and hold all the above requirements, apply ASAP via the link. At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply.

Please click here to apply.