Event Assistant

Job Location: Philadelphia, PA

Reports To: Event Manager

Job Type: Full-Time

Job Overview

We are seeking a highly organized and enthusiastic Event Assistant to support the planning and execution of various events. As an Event Assistant, you will play a key role in assisting with event logistics, coordination, and communication, ensuring smooth operations from start to finish. This is an excellent opportunity for someone who thrives in a fast-paced environment and has a passion for event management.

Key Responsibilities

• Coordinate with vendors, clients, and team members to ensure all event requirements are met.
• Set up event spaces, including arranging furniture, signage, and decorations.
• Ensure that events run smoothly by monitoring the schedule, managing logistics, and addressing any issues as they arise.
• Handle administrative tasks such as preparing event materials, sending invitations, and maintaining guest lists.
• Assist in managing event budgets and keeping track of expenses.
• Perform on-site troubleshooting and problem-solving as needed.
• Ensure compliance with health, safety, and insurance requirements for each event.
• Provide exceptional customer service to clients, guests, and vendors.
• Assist with post-event wrap-up and evaluations.

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to work well under pressure and handle last-minute changes.
• Flexibility to work evenings, weekends, and holidays as required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to lift and move items as needed for event set-up and tear-down.