Meeting Planner

American Public Works Association (APWA) serves professionals in all aspects of public works by providing innovative conference and education opportunities for professional development. The Meeting Planner is a key member of the conference planning and delivery for two national conferences of over 4,000 attendees as well as meeting planning for smaller events throughout the year.

You’ll Love it Here If You…

• Are truly committed and passionate about what you do
• Have a creative and innovative style
• Have a high bar for excellence and attention to the details
• Believe that teamwork leads to success
• Thrive in a fast-paced environment
• Love to work with volunteers

About The Meeting Planner Role

This position manages the two national conference housing programs and meetings/events in relationship to APWA’s two national conferences (PWX and North American Snow Conference). These responsibilities, in conjunction with the Meetings team, deliver the full-cycle of meeting planning and delivery cycle to include the pre, onsite and post conference phases. This includes coordination and management of vendor and the associated contracts, working with a team environment with other aspects of the conferences focused on customer service and attendee experience. Supports our chapters with event planning contract review and consulting on meeting planning activities at the chapter level. Assists in the organization and execution of virtual and hybrid meetings as needed as well as management of the smaller association internal and external meetings.

Requirements

What You Will Need to Succeed:

• Minimum of an associate degree in a related field or an equivalent combination of education and experience
• 5 years of experience working with large event or conference housing management and meeting and event planning
• Customer service and teamwork focused on working with a variety of different people and personalities.
• Excellent computer and communication skills
• Project management experience
• Contract negotiation skills
• Association experience preferred
• CMP certification, a plus

What Will Differentiate You

• Leadership: the desire to take initiative and actively contribute to the team and association
• Communication: the ability to communicate effectively and professionally with all levels of individuals including volunteers
• Commitment to Service: A desire to work with volunteers to support our communities and strive to advance the quality of life for our communities through public works.
• Association Experience: working with an association and understanding the customer service needs of members and volunteers.

Why APWA? Check out our benefits!

APWA is proud to be a people-centric workplace, with a key focus on flexibility and work-life balance. We offer remote-hybrid work schedules, 15 days each of paid vacation and family medical leave, 11 paid holidays and the opportunity to have a flexible schedule with alternate Fridays off. We also offer excellent and affordable insurance coverage as well as matching retirement contributions. APWA invests in ongoing growth through employee professional and continuing education opportunities.

About APWA

We’re proud of the work we do because our work matters. Every role at APWA contributes to advancing the quality of life for others as we support those who operate, improve, and maintain public works and infrastructure. As we serve over 32,000 members (and counting!) across North America, we’re always looking for motivated and inspiring people to join us.