Events Coordinator

Aiwyn is the fastest-growing software company serving the accounting profession. Founded in 2020, we now work with 100+ of the largest CPA firms in the world. Our “Job to be done”: speed up cash flow, save Partner time, & deliver best-in-class client experiences. We do this by automating day-to-day firm operations with our Practice Automation solutions. Aiwyn is led by serial entrepreneurs with multiple exits and funded by top-tier investors (Bessemer, KKR, & Revolution). We’re passionate about building a remarkable company with world-class people, processes, and technology.

To learn more, visit our website

What you’ll do:

• Organize travel and share accommodation info for Aiwyn team members attending events
• Own the end-to-end logistics for the event, including booth selection, printing and shipping materials and swag, and printing marketing collateral
• Help create registration pages using Hubspot, from content creation to testing and publishing, as well as Calendly creation for booth demos and meetings.
• Create and share “Know Before You Go” (KBYG) documents for each event to outline roles and responsibilities for on-site team members. Conduct meetings to set expectations pre-show
• When on-site, help with booth setup, materials, and keeping things (and people!) organized and aligned to assigned responsibilities.
• Gather attendee lists from event organizers and work with sales to prepare sellers’ notes before collaborating with operations to report on event success.
• Work with product marketing and demand generation functions to support account executives and sales development representatives in pre-event outreach

What we need:

• Experience in event coordination: 1-3 years of experience in events, marketing, or related fields preferred
• Willingness to Travel: 15% travel involved with this role (the majority of travel will happen in May-June)
• Highly organized multitasker: You can juggle multiple responsibilities and keep all the details in check. You can not only start multiple projects at once, but you can push each project over the finish line
• Curiosity: You want to learn more about marketing, specifically how demand generation, operations, and sales play a role together to drive high-quality leads for the business
• Problem solver: You anticipate potential challenges and proactively address them to keep events running smoothly. You can operate without detailed direction
• Strong communicator: You can clearly convey information to both internal teams and external vendors. You are great at explaining the why behind things and rally people together.
• Team player: You enjoy collaborating with cross-functional teams to ensure event success. You actively listen and try to understand each team’s perspective
• Detail-oriented: You have an eye for the small details that make a big difference in event execution. You enjoy design and are picky about brand guidelines

Benefits and Perks:

• The big-picture value proposition of this role is simple: join us, and you’ll be paid competitively to have freedom in solving worthwhile, challenging problems alongside other A-players at a fast growing SaaS startup led by an experienced and successful co-founding team with industry experience.

Other benefits include:

• Adventure travel stipend – you receive a $1,000 travel reimbursement on your work anniversary each year. We encourage our team to recharge and explore the world beyond their home office walls
• Remote, work-from-anywhere culture
• Flexible PTO
• World Class health benefits – we believe in fostering flourishing teams by providing benefits that go beyond the usual standards – Health, vision, dental, HSA/FSA, and mental health support
• Stock options – every Full Time Employee has ownership in Aiwyn’s future and success
• 401(k) matching

Our Values:

• Trust – We champion transparency, welcome differing perspectives, uphold accountability, and trust that others have good intentions
• Courage – We have the courage to take calculated risks and embrace change, knowing what worked in the past won’t always work in the future
• Impact – Rooted in determination and innovation, we chase extraordinary outcomes and impactful results
• Relentlessness – We approach challenges with an unwavering resolve, never settling for mediocrity, and always striving to surpass expectations

Learn more about Aiwyn:

• About us
• Why Aiwyn
• YouTube page

Aiwyn is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Candidate information will be treated in accordance with our CCPA privacy notice which can be found here: https://www.aiwyn.ai/ccpa