Marketing and Administrative Assistant

Overview

We are seeking a highly organized and proactive Virtual Assistant to support marketing and administrative operations. The ideal candidate will excel in email and text campaign management, client outreach, scheduling, and social media content creation. Additionally, this role may involve managing forms in an Electronic Medical Records (EMR) system and assisting in transitioning to a new platform (Healthy). This is an excellent opportunity for someone with a passion for organization, marketing, and streamlining workflows.

Key Responsibilities

1. Marketing Support:

• Develop and manage email and text campaigns to engage clients and drive results.
• Create visually appealing graphics for social media posts to enhance online presence.
• Support other marketing initiatives as needed.
• Client Outreach and Follow-Up:
• Conduct client follow-ups to ensure high engagement and satisfaction.
• Schedule reminders for patients to maintain consistent communication.
• Administrative Tasks:
• Assist with managing and creating forms in the EMR system.
• Provide support during the transition to a new EMR platform, including data migration and system setup.
• Handle other administrative duties to improve workflow and efficiency.
• Process Optimization:
• Identify areas for improvement in marketing and administrative processes.
• Propose and implement solutions to streamline operations.

Main Tools

• Google WorkSpace
• PracticeQ
• Healthie
• Kajabi
• Canva

Requirements:

• Bachelor’s degree in Business Administration, Marketing, or a related field (preferred).
• 1-2 years of experience in an administrative Assistant or Marketing Support role.
• Proven experience in email and text campaign management.
• Strong organizational and multitasking skills.
• Graphic design skills with experience in creating social media content.
• Familiarity with EMR systems (experience with Healthy or PracticeQ EMR is a plus).
• Familiarity with outreach platforms (experience with Kajabi or Teachable is a plus).
• Excellent communication and interpersonal abilities.
• Tech-savvy with the ability to adapt to new systems quickly.