Executive Coordinator-Finance

STATUS: Non-Exempt, Hourly

LOCATION: Angels Camp, California

STARTING SALARY: $27.71-$32.93

Position Summary

The position is responsible for providing comprehensive administrative and operational support to the Finance Director/Deputy Executive Director and supporting the finance department, Executive Director, and Board of Directors in specific capacities. The incumbent shall address matters about the effective and efficient administration of the finance department activities, including the coordination of communications and correspondence, travel arrangements, and planning and execution of all finance board meeting activities and subsequent directives. The Employee must work positively and respectfully with fellow employees.

The position requires an awareness and keen appreciation of American Indian traditions, customs, and socioeconomic needs and the ability at all times to meet and deal effectively in contacts with Indian health organizations which requires tact, courtesy, discretion, resourcefulness and good judgment in handling functions of a sensitive nature.

Primary Responsibilities

Provides administrative support and assistance to the Finance Director/Deputy Executive Director:

• Prepares agendas and packets for Finance meetings with Board of Directors.
• Official recorder for the Finance meetings with Board of Directors.
• Maintain log of Board Motions, Consensus and Directives.
• Composes finalization of the Board of Directors’ finance meeting minutes for permanent records.
• Coordinates travel arrangements, itineraries and registrations for staff related to conferences.
• Serves as guardian of original corporate documents including but not limited to Board adopted resolutions and Contract/grant documents.
• Must adhere to the MACT Health Board, Inc. Corporate Code of Conduct.
• Other duties as assigned by the Finance Director/ Deputy Executive Director.
• Assist with preparing financial reports and various financial analysis tasks to ensure the smooth functioning of the finance department.
• Strong proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Excellent organizational and time management skills.
• Detail-oriented with a high level of accuracy.
• Understanding of basic accounting principles and financial analysis.

n .Occasional travel is required.

• Comply with all MACT policy and procedures.
• Other duties as assigned.

Minumum Qualifications

• Must have a High School Diploma or equivalency (GED).
• Bachelor’s degree in accounting, finance, or related field preferred
• Must possess skills necessary to take minutes at meetings.
• Must be proficient in Microsoft Excel, Word, PowerPoint, general office machines, modern office methods, and business English usage.
• Must accurately type 55 wpm.
• Must be able to handle sensitive material.
• Must demonstrate proficiency with telephone skills and business telephone etiquette.
• Prior experience in an administrative role within a finance department is beneficial

Mandatory Requirements

• Must pass Occupational Health Screening.
• Must possess a valid form of identification as listed on the U.S. Department of Justice I-9 form, verified using the E Verify system.
• Clean DMV driving record and MACT auto insurance driving eligibility (determined by auto insurance carrier).

American Indian Preference

Preference in filling of a vacancy will be given to qualified American Indian applicants in accordance with the Preference Act (Title 25, U.S. Code, and Sections 472 & 473) and Public Law 93-638, provided the applicant has submitted appropriate verification of Indian preference for employment. Other than the aforementioned requirement, the MACT Health Board, Inc. is an Equal Opportunity Employer.

Notice Of Drug-free Workplace Act Requirement

MACT Health Board, Inc. is required to implement the Drug-Free Workplace Act of 1988, 45 CFR Part 79, Subpart F. As such it is unlawful for employees to manufacture, distribute, dispense, possess, or use a controlled substance on the job site. Employees who are reasonably suspected of violating this act may be subject to drug testing as a condition of employment. Employer required fitness examinations shall include drug testing as evidence of employee and employer compliance with the Drug-Free Workplace Act.