Contract and Claim Manager

As a member of the global Capital Sourcing team, the Contract & Claim Manager is sought to be responsible for the Contracts & Claims management of a variety of projects during the project execution phase, pre and post negotiations, and contracting within large and medium green or brownfield CAPEX projects (CAPEX project sizes/spend of min 5 XXX Mio CHF) with the aim of optimizing value-for-money, reducing contract risks, lowest Total Cost of Ownership (TCO), on time/schedule, quality and in-cost project purchases to support the goal for our client’s growth investments.

CONTRACT MANAGEMENT

Project Procurement Execution Strategy

• Support the definition of the Risk mitigation plan
• Participate in the development of contracting strategies.
• Involve Cost Control Group and ensure the implementation of cost control system e.g. progress measurement, remeasurement, bank guarantees, additional items, claims, cash flow, and back-charges;
• Analyze the contract conditions and assist the project management in the preparation and conduction of the execution of those contracts;
• Involvement with the review of new tenders and contracts with Strategic Supplier;
• Support the negotiation of major contracts, subcontracts and own the final review and document preparation with Strategic Supplier;
• Ensure relevant Procurement & SGIE process and standards are followed;

Post Tender Award

• Lead the execution of contracts to secure our Lonza contractual rights and entitlements;
• Responsible to report contracting plan status and variations to the Project & Procurement on a periodic basis;
• Manage the contracting plan during project execution. Commissioning and evaluation stages, including the contractor’s cost in cooperation with Cost Control;
• Prepare a summary of key contractual points (deviations from norms, identified risks, of concern to Company) generated by a review such that they can be readily identified and addressed;
• Negotiate and agree contract extensions & change request;
• Coordinate activities such as change orders. delay management, conflict management, preparation for potential litigation/arbitration in terms of proper documentation, timely responses to the contractor as per contract;
• Monitor and safeguards the legal right as per the provisions of the contract;
• Manage the Warranty and performance guarantees of the project assets;
• Ensuring all requirements are met with respect to contract review;
• Coordinating the involvement of legal counsel and/or Client legal counsel in reviews as required;
• Support in Arbitration and in Alternative Dispute Resolution Procedures project management as well as Legal department;
• Overseeing, managing, directing, and supporting the project commercial teams to ensure optimization of project returns.

CLAIM MANAGEMENT

• Identifying opportunities for outgoing claims, development of claim strategies, supporting/preparing notifications/correspondence and claims as well as negotiation and settlement;
• Analysis of incoming claims, development of defense strategies, supporting/preparing response/correspondence, claim negotiation and settlement: partial ;
• Collection and registration of all claim-related documentation in the company’s claim repository.

SUPPLIER RELATIONSHIP MANAGEMENT

• Manage escalation of issues and claims management with suppliers.
• Develop the supplier relationship according to the expectations per supplier segment.
• Support supplier relationship management and to ensure reliable high-quality supply.
• Support the supplier performance, compliance, and accountability thru supplier scorecards and performance metrics.
• Involved in periodic commercial audits of main contractors;

STAKEHOLDER MANAGEMENT

• Identify and engage with internal stakeholders, including Project Management, Global SGIE, Global Procurement and Corporate Functions (mainly Legal and Finance).
• Clarify stakeholder requirements,
• Drive proactive communications.

Our Requirements

• Demonstrated experience developing and implementing contract strategies that have yielded measurable business results
• Ability to work cross-functionally in project work and project management
• Has preferably overseen, sourced from or worked for EPCMV / EPC contractors
• Experience operating at a senior level on a major project or in a Commercial / Claims Manager role in a large construction company.
• Degree in Quantity Surveying, or equivalent work experience.
• Experience in a regulated industry (i.e. pharmaceutical, food) nice to have