Assoc Admin Assistant – Part Time

The Assoc Admin Assistant will maintain Maui office functions including mail/shipping, supply management, conference room management, security and other needs as they arise.

Responsibilities

• Provide administrative support to location managers
• Create/Process Purchase Order Requisition in SAP – MyBuy
• Ensure Sales & Delivery invoices are paid timely, accurately and with the proper approvals utilizing SAP – MyBuy and P-Card.
• Ensure Free Goods process is executed according to policy and reconciled each period
• Frontline staffing functions: ADP Site Captain, I9 Verification, New Hire Orientation, Uniform inventory
• Payroll support functions: Meal & Break report, Kronos badge distribution, attendance tracking/accruals, commission statement distribution
• Maintain coupon process according to control guidelines.
• Maintain calendars and schedules for Sales & Delivery meetings/events.
• Maintain organization charts and contact lists
• Maintain a high level of integrity and professionalism in handling confidential matters and materials.
• All other duties as assigned

Compensation And Benefits

• The expected compensation range for this position is between $38,700 – $61,850.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.

Qualifications

• Associates Degree in Business or 1-3+ years general business experience or an equivalent combination of education and relevant experience.
• Expert knowledge and experience in Microsoft Word, Power Point, Excel, and Outlook including the ability to create and manipulate spreadsheets and presentations for high level review
• Ability to prioritize work and multi-task with a strong sense of urgency
• Excellent written and verbal communication skills
• Have basic accounting knowledge
• Commitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial input
• Outstanding organizational and follow-up skills including sensitivity with confidential information
• Proficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage.
• Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division), and ability to operate common office equipment (e.g., fax machine, photocopier, telephone).
• Respects & values differences, acts with integrity, and operates with justice.
• This position is part-time in office: Monday through Friday.

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you’d like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement