Company Secretary

The Company Secretary will be responsible for ensuring the company adheres to legal and regulatory requirements, maintains high standards of corporate governance, and effectively manages risks. This role involves advising the Board of Directors on governance matters, overseeing compliance, and implementing risk management strategies to safeguard the company’s assets and reputation.

AREAS OF RESPONSIBILITY.

Company Secretary Duties

Corporate Governance

• Convene and service annual general meetings (AGMs) and board meetings (producing agendas, taking minutes, conveying decisions, handling meeting correspondences).
• Maintain statutory books, including registers of members, directors, and secretaries.
• Ensure compliance with statutory and regulatory requirements.
• Provide legal, financial, and strategic advice to the Board of Directors.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.

Compliance

• Ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Oversee policies, ensuring they are up to date and referred to the appropriate committee for approval.
• Deal with correspondence, collate information, and write reports, ensuring decisions made are communicated to the relevant company stakeholders.

Advisory

• Contribute to meeting discussions and advise members of the legal, governance, accounting, and tax departments on the implications of proposed policies.
• Advise the Board on governance matters and best practices.

Risk Manager Duties

Risk Assessment

• Identify and assess potential risks to the company, including operational, financial, legal, and reputational risks.
• Develop and implement risk management strategies and processes.

Risk Mitigation

• Design and implement risk control measures to mitigate identified risks.
• Monitor the effectiveness of risk management processes and make necessary adjustments.

Reporting

• Prepare and present risk reports to the Board of Directors, highlighting key risks and mitigation strategies.
• Ensure that risk management policies and procedures are communicated to all relevant stakeholders.

Compliance and Audit

• Ensure compliance with internal policies and external regulations.
• Coordinate with internal and external auditors to ensure thorough risk assessments and audits.

Education, Language & Qualifications

• Bachelor’s degree in law, Business Administration, Finance, or a related field.
• Professional certification such as Chartered Secretary (ICSA) or Certified Risk Manager (CRM) is preferred.

Essential Knowledge, Skills & Experience

• Minimum of 5 years of experience in corporate governance, compliance, and risk management.
• Strong knowledge of corporate law, regulatory requirements, and risk management principles.
• Excellent communication, organizational, and analytical skills.
• Attention to detail and high level of accuracy.
• Strong ethical standards and integrity.
• Ability to handle confidential information with discretion.
• Proactive and able to anticipate potential issues