Executive Assistant
Job Description
Work Model: Hybrid (3 days remote, 2 days onsite)
- Other benefits attached
Job Description: We are looking to hire an Executive Assistant for our executive client. The successful candidate is highly organized, can manage multiple priorities on behalf of the CEO and can work in a fast-paced environment while upholding the privacy of confidential and sensitive information. He/She will demonstrate excellent interpersonal skills and show high ethical standards in the way they conduct work.
Responsibilities
- Perform administrative tasks including maintaining calendars, coordinating schedules, planning functions, making travel arrangements and managing accounts.
- Prepare internal and external communications including letters, professional communications and other
- related documents.
- Demonstrate interest in working on problems of diverse scope such as coordinating department all hands meetings, and improving team operations
- Proactively engage and establish trust with org leaders and cross functional teams, learning the nuances of those groups and applying that to their everyday work
- Effectively manage the Executive calendar(s), which may include large, global recurring team meetings, note taking and action item follow-up from meetings, materials preparation and agenda setting if needed
Qualifications And Skills
- HND or University degree or post-graduate diploma or similar.
- 3 years+ experience operating as an Executive Assistant supporting a variety of Executives and teams, preferably with C-level support experience
- A demonstrated ability to work with confidential information and operate with high ethical standards.
- Ability to be flexible and multi-task while working with competing priorities.
- Expert level of MS Office skills including Outlook, Word, PowerPoint, Excel and other notable management tools
- Is a creative problem-solver, adapts well to change, and can independently resolve any challenges through proposing and executing solutions
- Proven ability to interact and communicate effectively at all levels within the organization, including senior management
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