Admin Assistant

Full-time (40 hours a week)

Mon – Fri 9 AM- 6 PM (EST) includes 1h unpaid break.

Administrative Support

Key Responsibilities:

• Oversee daily office operations, including managing supplies, organizing files, and maintaining office systems.
• Handle scheduling and calendar management, ensuring appointments, meetings, and events are well-coordinated and prioritized.
• Prepare, proofread, and format documents, reports, and presentations.
• Manage correspondence by responding to emails, drafting letters, and handling phone inquiries.
• Maintain accurate records, databases, and filing systems (both digital and physical).

Personal Assistance

• Organize personal errands, appointments, and reservations as needed.
• Coordinate travel arrangements, including booking flights, accommodations, and itineraries for both business and personal trips.
• Maintain discretion with sensitive personal and professional information.

Project Coordination

• Support with event planning, including logistics for meetings, conferences, and team gatherings.
• Assist with tracking and organizing ongoing projects to ensure deadlines are met.
• Conduct research and compile information on various topics to support decision-making.

Team Collaboration

• Act as a liaison between the executive, staff, and external contacts.
• Ensure clear communication and coordination across different teams or departments.

Qualifications

• Proven experience as an Office Administrator, Personal Assistant, or similar role.
• Strong organizational and multitasking skills, with exceptional attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and other relevant software tools.
• Ability to prioritize tasks and meet deadlines in a dynamic environment.

Preferred Skills

Experience handling both business and personal assistant duties.

Strong problem-solving skills and the ability to anticipate needs.