Legal Secretary

Our client is a renowned global law firm known for its expertise in tackling highly complex legal matters and navigating regulatory challenges. With a commitment to openness, communication, and collaboration, the firm fosters a culture of diversity, integrity, and excellence. Its Luxembourg office serves a dynamic international client base and offers a welcoming environment for professionals seeking to excel in the legal field.

As a Legal Secretary, you will provide essential secretarial and administrative support to the lawyers and their teams. This multifaceted role will involve handling documentation, coordinating meetings, managing communications, and ensuring the seamless functioning of daily operations.

Your Main Responsibilities Will Include

• Document Management: Registering and maintaining records with the Luxembourg Business Registers (LBR), uploading documentation to the e-file platform and E-desk, and ensuring all documents are organized, scanned, and filed consistently.
• Administrative Coordination: Coordinating apostille and legalization requests, managing written and electronic correspondence, and organizing travel arrangements and expense reporting.
• Communication and Scheduling: Managing lawyers’ Outlook calendars, handling incoming calls, organizing conference calls, and scheduling meetings, including room reservations and catering arrangements.
• Client Support: Preparing client materials, tracking billing and financial information, and maintaining the CRM system.
• IT and Office Management: Collaborating with the IT Help Desk to manage office maintenance and ordering office supplies.
• Additional Responsibilities: Performing other administrative duties necessary for the smooth functioning of the firm.

As a Legal Secretary, your profile is defined as follows:

• Education and Experience:
• Secondary education is required, and university studies are preferred.
• A minimum of three years of experience as a legal secretary, ideally in a Luxembourg law firm.
• Linguistic Proficiency:
• Bilingual in French and English (C1/C2 level); knowledge of German or Luxembourgish is an advantage.
• Skills and Competencies:
• Strong oral and written communication skills.
• Exceptional organizational abilities and attention to detail.
• Capacity to multi-task, meet deadlines, and prioritize work effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
• A collaborative mindset and willingness to learn new skills.

What We Offer

Joining our client as a Legal Secretary, you can expect:

• A dynamic and diverse work environment where collaboration and professional growth are encouraged.
• The opportunity to work with a global law firm handling high-stakes legal matters.
• A competitive compensation package that reflects your skills and experience.
• An emphasis on work-life balance, with a supportive team that values openness and integrity.
• Regular opportunities for training and development to enhance your skills and advance your career.

Apply today to become part of an innovative and globally recognized law firm.

We look forward to hearing from you.