Legal Assistant

The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative — to achieve racial justice, equality, and an inclusive society.

LDF’s litigation, public policy advocacy and public education programs in the substantive areas of criminal justice, economic justice, education, and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system. LDF continues to make an impact in the area of public service and was recognized by Fast Company as one of its 2023 Brands That Matter under its public service category.

LDF seeks a Legal Assistant to assist LDF attorneys with general administrative support related to litigation, education, advocacy, policy projects, and activities.

LDF operates in a hybrid work environment where employees are expected to be in the office a minimum of two days per week, unless otherwise indicated.

Responsibilities

• Serve as administrative point person on all assigned matters, anticipating the attorney’s or group’s needs and leading logistical arrangements and information handling.
• Use problem-solving skills, initiative, general research, inquiry, and follow-up to execute administrative tasks.
• Arrange all correspondence and communications for individual attorneys on assigned matters, including directing inquiries to appropriate persons.
• Organize and coordinate meetings, including preparing and circulating agendas, reserving conference rooms, arranging catering, and communicating with participants, as appropriate.
• Prepare and maintain attorney calendar (e., court dates, meetings, conference calls, travel).
• Book travel for LDF employees, consultants, clients, and others, providing travel binders, including itineraries, confirmations, reservations and contact numbers.
• Responsible for the organization, maintenance, and control of files, hard copy and electronic.
• Create and maintain contact lists and databases (e., case contacts, meeting attendees, directories of cooperating attorney and non-attorneys).
• Responsible for the preparation and distribution of mass mailings.
• Input attorney timekeeping records using the Timekeeping Database.
• Prepare and process expense reports using the Expense Database.
• Prepare and process invoices and credit card statements.
• Prepare and proofread all correspondence including email.
• Prepare attorney lobbying reports and other forms (g., petty cash, check requisitions) for processing.
• Assist with document production, (e., scanning, copying; formatting).
• Providing basic word processing support, including Word, PowerPoint, and Excel.
• Track activities and expenses by billing code, as appropriate.
• Other responsibilities as assigned.

Qualifications

• Bachelor’s degree or minimum 1-3 years of administrative experience
• Excellent communications and interpersonal skills.
• Excellent organizational skills: ability to multi-task and prioritize work to complete tasks in a timely manner.
• Commitment to the racial justice mission of LDF.
• Ability to work independently and as part of a team.
• Ability to work in a high paced environment.
• Excellent accuracy and attention to detail.
• Proficiency in Word, Excel, Travel, Expense and Timekeeping databases.

This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and LDF may exercise its employment-at-will rights at any time.

The salary range for this position is $46,400-$55,000.

LDF offers all eligible employees a generous benefits package. To learn more click the following link 2025 Benefits Overview.

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The NAACP Legal Defense and Educational Fund, Inc. is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.