Proposal Manager
Job Description
Soft Tech is seeking a Proposal Manager to support the Proposal Team in Chantilly, Virginia. Our Proposal Team is comprised of full-time Proposal Managers who respond to a variety of federal RFPs, RFIs, and task order RFPs for federal customers including DHS, HHS,DOL, and DoD. As a small business, our Proposal Managers are involved hands-on throughout the proposal process, to include writing proposal sections and helping to develop graphics. The Proposal Manager wears many hats, including technical writer, editor, and proposal coordinator. Additional responsibilities include
- Fully responsible for overseeing and managing the entire proposal lifecycle, from pre-RFP release to delivery. The Proposal Manager may often manage multiple proposals, so the ability to multi-task under tight deadlines while remaining organized and detail-oriented is a necessity
- Responsible for ensuring compliance and quality of assigned proposals
- Develop proposal outlines, schedules, and templates
- Determine writing assignments and coordinate with writers to ensure milestones are met
- Coordinate and lead color team reviews
- Leverage the proposal library to fill technical approach with boilerplate, then work with technical writer(s) to tailor and write new material as necessary
- Write the non-technical sections of proposals, (executive summaries, management approaches, transition plans, past performance project citations, staffing approaches, and key personnel resumes, etc.)
- If technical writer(s) are unavailable, leverage boilerplate and interview program managers and other technical personnel to collect technical and methodology information and subsequently incorporate that information into technical proposals.
- Coordinate with personnel responsible for pricing to ensure compliance with RFP instructions and compile the pricing volume
- Edit proposal documents for grammar, consistency and overall message and themes
- Edit proposals to ensure they are customer-focused, have a common tone throughout, clearly and accurately communicate the company’s relevant experience, technical solutions, project management approach and win themes/discriminators.
- Apply winning proposal concepts and procedures along with solid writing methodologies.
- Review RFP and RFQ inquiry documents for special requirements.
- Work with graphic designer to tailor/update existing graphics and develop new graphics in PowerPoint.
- Directly responsible for format and final editing prior to submission.
- Responsible for performing proposal production according to instructions (hard copies, CDs, email, etc.).
- Perform initial assessment of the technical, financial, schedule or any other unusual risks associated with responding to an RFP, and work with senior management to determine a bid/no bid decision
- Coordinate submission of RFP questions to the government
- Manage feedback and input on each proposal project for “lessons learned” to incorporate in future proposals
- Develop compliance matrices for each proposal and review proposal using the matrices to ensure compliance with RFP and SOW requirements.
- Support development of requests for information (RFI).
- Dissect proposals and contribute to maintenance of proposal library
- Participate in pipeline review meetings and bid/no bid decisions
- Develop in-depth knowledge of the company, its contracts, and proposal library
- At least 5 years of work experience as a Proposal Manager
- Experience writing and managing Information Technology services proposals preferred
- Bachelor’s degree in a related field
- Work experience in a Federal Government proposal environment
- Ability to manage multiple tasks under tight deadlines in a high-stress environment
- Ability to work flexible working hours needed for proposal preparation, including occasional extended hours, evening/night hours, weekends, and holidays
- Strong knowledge of Microsoft Office product suite, with advanced knowledge of Microsoft Word and PowerPoint
- Strong attention to detail and organizational skills
- Ability to work independently or as a member of a team on various tasks
- Skilled at organizing and translating information into clear written documentation; articulating complex concepts and processes in writing
- Excellent English language, grammar, and spelling skills for writing, editing, and proofreading
- Excellent interpersonal and verbal/written language communication skills
Soft Tech Consulting, Inc. is a woman and minority-owned small business headquartered in Chantilly, VA. With contracts in both the public and private sectors in the DC metro area and across the country, Soft Tech is an organization made up of highly successful and talented Information Technology professionals offering enterprise class solutions for any size organization at great value. Soft Tech’s mission is to help government organizations design, implement, and maintain mission critical Information Technology solutions. By focusing jointly on our employees and our customers, we are able to achieve our mission by providing each and every one of our customers with continuous quality customer support.
Soft Tech Consulting, Inc. is an Equal Opportunity Employer.