Office Manager / Accounting Assistant

As an Office Manager/ Accounting Assistant within WiASSUR, you will occupy a crucial versatile role, combining responsibilities related to the administrative management of the office and accounting tasks. You will be the focal point for the day-to-day operation of the office and bring your accounting expertise to support the company’s financial operations.

Liability

• Reception and communication: ensure a professional reception of visitors, answer telephone calls, and manage correspondence to maintain effective communication.
• Agenda management: coordinate appointments, meetings, and travel, ensuring office efficiency and productivity.
• Office supplies: manage office supplies inventory, place orders when necessary, and ensure equipment availability.
• Event coordination: organize internal and external events, such as team meetings, seminars, and social events.
• Records management: organize and maintain the office’s administrative and financial records in an organized and confidential manner.
• Accounting entry: make the accounting entry of financial transactions, supplier invoices, and banking transactions.
• Payment Tracking: Track customer and supplier payments, ensuring deadlines are met and potential issues are resolved.
• Bank Reconciliations: Perform monthly bank reconciliations to ensure financial data is accurate.
• Tax returns: prepare the necessary documents for tax returns and collaborate with the external accounting firm.
• Financial reporting: produce periodic financial reports for management, providing analysis and recommendations as required.

Formation

• Previous experience as an Office Manager or in a similar administrative role.
• Advanced accounting skills and accounting software proficiency.
• Excellent organizational and time management skills.
• Ability to work independently and proactively solve problems.
• Strong verbal and written communication skills.
• Attention to detail and confidentiality.
• Knowledge of the insurance industry (an asset).
• Degree in accounting, administrative management, or related field.