Executive Assistant

Other

Environmental Conditions

Office

Join our pioneering team at Thermo Fisher Scientific, where your work contributes to a grand mission: enabling our customers across the globe to make the world healthier, cleaner, and safer.

As the Executive Assistant, you will play a critical role in supporting our executive team and ensuring the smooth operation of our office. You will be the backbone of daily operations, providing key administrative support and coordinating office activities to facilitate efficient workflows and contribute to our mission!

Your role will encompass a range of responsibilities from managing executive schedules to ensuring our office environment is organized and responsive to the needs of our team. As the central point of coordination, you will enable our leaders to focus on strategic objectives by efficiently managing their administrative tasks.

Key Responsibilities:

In this role, based in Johannesburg, South Africa, your primary responsibilities will include:

• Provide comprehensive administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements.
• Serve as the first point of contact for internal and external stakeholders seeking to connect with the executive team.
• Coordinate office operations, ensuring a well-organized and effective working environment, including managing office supplies and liaising with facility management.
• Implement office policies that promote company culture and vision, as well as managing office budgets.
• Coordinate with HR and other departments to ensure smooth operations and facilitate communication across teams.
• Plan and execute company events, meetings, and conferences, ensuring they align with corporate objectives and are executed flawlessly.
• Lead special projects and initiatives as directed by the executive team, contributing to the strategic objectives of the MEA operations.

Minimum Requirements/Qualifications:

• Bachelor’s degree in Business Administration, Management, or a relevant field.
• Proven experience as an executive assistant, office manager, or similar role, preferably within a multinational corporation.
• Exceptional organizational skills with the ability to multitask and prioritize work effectively.
• Strong communication skills, both written and verbal, and the ability to interact professionally with all levels of the organization. Fluency in English is essential.
• High level of discretion and confidentiality.
• Proficiency with Microsoft Office Suite and experience with virtual communication platforms.
• High proficiency in project management.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.