Assistant, Legal (Kuala Lumpur)

JOB DESCRIPTION

• Support to HOD: Assist the Head of Department (HOD) in managing meeting schedules and coordinating with other departments or solicitors on legal matters.
• Legal Document Preparation: Draft memos, letters, and other documents related to corporate and litigation matters.
• Conveyancing Support: Liaise with relevant departments to compile sub-sale documents, such as the Memorandum of Transfer (MOT), and prepare memos for company secretary approval if needed.
• Administrative and Document Management: Handle administrative tasks, including travel arrangements, collecting and organizing incoming documents, managing office supplies, and booking meeting rooms. Maintain and organize legal documents by scanning, storing, and filing them appropriately.
• Legal Fee Monitoring: Track and monitor solicitors’ legal fees for corporate and litigation cases as required.
• File Management: Organize and maintain filing systems for corporate, litigation, and conveyancing records.
• Additional Support: Perform other tasks as assigned by the HOD or Legal Team.

Job Requirements

• Minimum SPM or equivalent. A diploma or degree in business, law, or related fields is a plus.
• At least 3 years in a legal or administrative role. Background in law firms or corporate legal departments is an advantage.
• Preferably with experience in legal or administrative support. Knowledge of conveyancing, corporate law, or litigation is helpful.
• Proficient in typing and Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail.
• Good written and verbal communication.
• Professional and courteous in client and colleague interactions.
• Reliable, deadline-oriented, and proactive in solving problems.