Real Estate Asset Management Coordinator

Are you a detail-oriented and proactive professional with a passion for real estate operations? Join our team as a Real Estate Asset Management Coordinator and play a pivotal role in managing large office buildings, ongoing construction projects, and other key aspects of real estate operations. This is a dynamic opportunity to take ownership of critical tasks and help keep major properties running smoothly—all while enjoying the flexibility to work remotely!

The Role

What You’ll Do

Project Coordination

• Manage timelines and tasks for construction and renovation projects, ensuring alignment across stakeholders and minimizing delays.
• Track lease agreements, tenant move-ins, and space turnover to ensure seamless transitions.

Meeting & Task Management

• Participate in weekly and bi-weekly calls with tenants, contractors, attorneys, building managers, and engineers.
• Take detailed notes, track follow-ups, and ensure all action items are completed on time.

Contract & Lease Administration

• Oversee contracts with attorneys, contractors, and vendors, ensuring deadlines, approvals, and compliance.
• Track tenant lease schedules, manage move-in preparations, and assist with lease execution.

Financial Oversight

• Review building financials, budgets, and accounts payable to ensure alignment with approvals and identify cost-saving opportunities.
• Cross-check invoices for accuracy, flag duplicates, and ensure proper financial tracking.

Operational Support

• Coordinate tenant services, building improvements, and amenities such as lobby furniture, water coolers, and concierge services.
• Manage vendor relationships and oversee building maintenance needs.

Task & Calendar Management

• Organize schedules, follow up on key tasks, and hold stakeholders accountable.
• Provide regular status updates and ensure all outstanding items are addressed promptly.

Apartment Rentals & General Support

• Assist in apartment rental processes, lease reviews, and other administrative duties.

Ideal Profile

What You Bring To The Table

• Real Estate Expertise: Experience in real estate asset management, property management, or a related field is highly preferred.
• Exceptional Organizational Skills: Ability to manage multiple projects, deadlines, and responsibilities simultaneously with ease.
• Financial Savvy: Proficiency in Excel (formulas, data review, financial tracking) and familiarity with budgets and invoices. Experience with QuickBooks is a bonus!
• Solutions-Oriented Mindset: A proactive individual who ensures tasks are not just noted but completed effectively.
• Strong Communication: Excellent written and verbal communication skills to manage relationships with tenants, contractors, and legal teams.
• Independent & Driven: High level of autonomy, with the ability to anticipate needs and drive tasks to completion.
• Follow-Up Focused: Strong accountability skills and a readiness to send updates, reminders, and ensure tasks stay on track.

Why Join Us?

This is an exciting opportunity for someone who thrives in the fast-paced world of real estate operations. You’ll have the chance to make a real impact, working with a team that values excellence, organization, and proactive problem-solving. Whether you’re managing construction projects or streamlining tenant services, your contributions will be critical to the success of our properties.

Ready to make a difference in real estate? Apply here: https://wkf.ms/3Wvuihk

Join a team where your organizational skills and attention to detail will shine!

What’s on Offer?

• Flexible working options
• Join a well known brand within Real Estate
• A role that offers a breadth of learning opportunities