Administrative Assistant

Department: Office

Location: New Orleans, LA

Employment Type: Full-Time

Position Overview

The Administrative Assistant will provide high-level administrative support to ensure efficient operation of the office. This role involves a variety of responsibilities, including managing schedules, organizing meetings, handling correspondence, and maintaining records. The ideal candidate is organized, detail-oriented, proactive, and capable of managing multiple tasks simultaneously in a fast-paced environment.

Key Responsibilities

• Office Support: Serve as the primary point of contact for internal and external stakeholders. Manage phone calls, emails, and general inquiries.
• Document Preparation: Draft, format, proofread, and distribute correspondence, reports, and presentations. Maintain accurate records and filing systems.
• Meeting Coordination: Arrange logistics for meetings, including booking rooms, preparing agendas, taking minutes, and following up on action items.
• Data Management: Maintain databases, spreadsheets, and other records with a high degree of accuracy and confidentiality.
• Supply Management: Monitor office supplies inventory and place orders as needed. Ensure proper functioning of office equipment.
• Process Improvement: Assist in developing and implementing administrative systems and procedures to enhance efficiency.
• Team Collaboration: Support other team members with administrative tasks and projects as required.

Qualifications And Skills

• Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and software.
• Communication: Excellent written and verbal communication skills.
• Organization: Strong organizational and time-management abilities with attention to detail.
• Problem-Solving: Ability to anticipate needs, troubleshoot issues, and find solutions independently.
• Interpersonal Skills: Professional demeanor with the ability to build positive relationships with diverse stakeholders.