Executive Administrative Assistant

Description

Join our team as an Executive Administrative Assistant and play a vital role in supporting various exciting business activities, from planning and organizing weekly associate engagements to celebrating key milestones. In this fast-paced, high-energy role, you’ll work alongside the Executive Assistant, managing day-to-day office tasks and special events—some of which may require flexibility beyond regular business hours.

This position offers exposure to multiple departments, including the office, manufacturing plant, and warehouse, making it an excellent opportunity for someone who thrives in a dynamic environment. Strong communication and interpersonal skills are essential, as you’ll engage with team members across all levels of the company. If you’re a skilled multitasker who excels at prioritizing and solving problems on the fly, we’d love to hear from you. Your contributions will be key to keeping everything running smoothly. Additional tasks may be assigned as needed, ensuring no two days are ever the same!

Job Summary

This position is responsible for supporting various types of business activities, such as weekly associate engagements and milestone celebrations, which require planning, organizing, and execution. The Office Assistant supports the Executive Assistant with day-to-day office responsibilities and special activities, some of which may involve attendance outside of normal business hours as needed. This position is a fast-paced, high-energy role across multiple departments of the Company. Office Assistants must have strong communication and interpersonal skills to engage with associates throughout the organization, at all different levels of responsibilities and leadership levels, in the office, manufacturing plant, and warehouse. Office Assistants must be able to multi-task, prioritize competing activities, and problem solve for unanticipated conflicts or resource limitations.

Essential Duties And Responsibilities

• Organize activities and special projects; work with cross-functional departments to successfully execute plans and report quarterly to the Executive Committee
• Provide support to the Executive Assistant on larger corporate activities and special projects (i.e., All-In Week, quarterly leadership meetings, and client visits)
• Maintain event calendars, budgets, office seating charts, team rosters, and office supply inventory; report any office needs to appropriate associates or departments
• Provide daily support by answering phone calls and emails, direct inquiries to appropriate associates or departments
• Develop and distribute corporate emails for associate engagement and milestone activities
• Receive and distribute Frog Nominations through Surprise & Delight; maintain corporate file for nomination history
• Perform other tasks to support the Executive Assistant as needed

Experience And Education

• Minimum associate’s degree in accounting
• 1 – 2 years related experience and/or training.

Position Requirements

• Advanced computer skills; ability to use MS Office Suite, including Outlook, Word, Excel, and Power Point
• Technical ability to learn and use a variety of software programs, proficient calendar management skills
• Knowledge of project management processes to successfully organize and execute plans
• Communicates well with others; speaks and writes clearly; asks for and offers help when needed
• Interpersonal; resolves questions and concerns in a professional manner; maintains confidentiality
• Detail oriented; meets quality standards and demonstrates accuracy and thoroughness
• Organized; completes work in a timely manner; able to prioritize and meet deadlines
• Problem-solver; gathers and analyzes information skillfully and generates suggestions for improving work
• Capable of working independently and as a member of a team; contributes to building a positive team spirit