Payroll Clerk

Overview

The Payroll Clerk will assist the Controller and Bookkeeper with day-to-day processes related to the financial/accounting aspect of the business and is responsible for processing and managing employee payroll, ensuring accurate compensation and compliance with relevant laws and company policies.

Responsibilities

• Assist with reviewing timecards for accuracy and completeness and ensuring the timely timecard submission of employees.
• Resolving any timecard exceptions and missed punches before processing by working with supervisors responsible for timecard approvals.
• Compile payroll data from timesheets and other records to process payroll.
• Respond to employee payroll inquiries with courtesy and timeliness.
• Processes payroll
• Aids in the maintenance of current data systems, ensuring that all payroll information and records are maintained in accordance with statutory requirements.
• Assist in processing new hires, terminations, etc.
• Assist the accounting department in daily, monthly and annual activities including but not limited to; Accounts Payable related activities like identifying unpaid invoices through A/P research and issue checks as they become due, reconciling all unresolved accounts and resolving discrepancies.
• Timely processing & gathering information to complete customer/patient receivable invoicing.
• Research and identify improvement opportunities to increase accuracy and efficiency and implement them on a regular basis.
• Assists and works on special projects, audits, mandatory notices, compliance reporting and other administrative duties as needed.
• Provide a variety of routine office and clerical support as required including the preparation of documents, spreadsheets, presentations, or other communication.

Requirements

Qualifications

• Bachelor’s degree in business or high school diploma with some experience in payroll and general bookkeeping
• Understand general business concepts involving payroll, bookkeeping entries, accounts payable, and accounts receivable
• Exceptional time management, communication, and problem-solving/reconciliation skills
• Organized with a high level of accuracy and attention to detail
• Excellent verbal and written communication skills. Good computer skills with some knowledge of bookkeeping software (Quickbooks Online)
• Willingness to learn, as our company is always changing and striving to improve
• Able to commute to our other offices as needed
• Professionalism: high level of integrity required and ability to maintain confidentiality

Physical Demands

Required

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individual will be required to:

• Sit for long periods at a time
• Use hands and fingers in repetitive motions, daily
• Ability to lift, push, pull up to 10 lbs. periodically
• Travel to clinic locations or sites as needed
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions