Administrative Assistant

FEWS NET is an integrated set of activities funded by the United States Agency for International Development (USAID) and is?intended to provide timely, accurate, evidence-based, and transparent food security early warning information and analysis. The eighth phase of FEWS NET includes the Decision Support (DS) project which is charged with providing integrated monitoring and analyses of current and forecast acute food insecurity in countries worldwide to support the USAID’s Bureau for Humanitarian Assistance (BHA) policy and programmatic decisions. Based on an in-depth understanding of local livelihoods, FEWS NET DS Team monitors information and data on factors that affect food security, such as conflict, weather conditions and climate, crops, pasture, markets and trade, and nutrition. The work of the FEWS NET DS Team relies on close collaboration with international, regional, and national partners on food security data and information gathering and?analysis. Major activities include joint monitoring and assessments, data sharing and exchanges, collaborative analysis and reporting, and technical capacity strengthening.

Position Description

The Administrative Assistant (AA) is responsible for assisting the Regional Office Manager (ROM) in daily administrative work and financial matters relating to the project.

Responsibilities

The main responsibilities of the AA include, but are not limited to:

• Provides administrative support to the project and assists the ROM with record-keeping and bookkeeping
• Develops and maintains required administrative office systems
• Assists the ROM in handling the petty cash account
• Scans all the finance and administration files and keep the electronic filing system
• Maintains tax records and trackers and report taxes in a timely manner
• Oversees the purchase of office supplies and related items
• Maintains travel records and trackers including ticket reservations and visa process
• Maintains inventory tracker and oversees the maintenance of office equipment
• Maintains trackers and ensure the leave records are maintained in personal files
• Supervises the maintenance of the project’s filing system
• Serves as a liaison with home office as necessary
• Performs other administrative tasks assigned by supervisor to ensure efficient and smooth support to the project

?Qualifications

• Fluency in written and spoken English required, local language skills desirable
• A bachelor’s degree in accounting, finance, or related field. Significant, directly related professional experience may be substituted for education experience.
• A minimum of three years of relevant experience in an equivalent position
• Prior international donor experience is preferred
• Familiar with MS Word, Outlook, PowerPoint, and Excel software
• Possesses excellent organizational and multi-tasking skills
• Excellent communication and interpersonal skills
• Ability to prioritize work assignments and exercise professional judgment required

Location and Reporting

The AA will be based in Harare, Zimbabwe and is directly supervised by the Regional Office Manager (ROM). For office administration and financial management, the AA will work directly with the ROM to collaborate with the Regional Technical Lead (RTL), the Washington-based Project Management Unit (PMU), and the Senior Management Team (SMT).

Application instructions

Please apply using the following link by January 31, 2025 at 11:59 PM ET. No telephone inquiries, please. Chemonics will contact short-listed candidates.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

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