Executive Assistant – WPH Administration

Join Our Team at Orlando Health Winnie Palmer Hospital!

Orlando Health Winnie Palmer Hospital is seeking a highly skilled, professional, and organized Executive Assistant to join our dynamic Administration team. This pivotal role will provide advanced, confidential administrative support to our senior leadership team, including the COO, CMO, CNO, CQO, CFO, and AVP. If you thrive in a fast-paced environment and are passionate about delivering exceptional customer service, we want to hear from you!

Position: Executive Assistant

Location: Orlando Health Winnie Palmer Hospital for Women & Babies, Orlando, FL

Department:WPH Administration

Type: Full-time

Shift: Days

Why Orlando Health?

• Be part of a respected healthcare organization that values collaboration and innovation.
• Opportunity to work with senior leadership and make a significant impact on the hospital’s operations.
• Competitive salary and benefits package.
• Supportive and inclusive work culture that promotes growth and professional development.

At Orlando Health, we’re not just a workplace—we’re a family committed to supporting you through every stage of your life and career.

“Orlando Health Is Your Best Place to Work” isn’t just a promise—it’s a reality we live every day.

Responsibilities

• Provides advanced, diversified and confidential administrative support requiring broad and comprehensive clerical/secretarial experience, skill and knowledge of organization policies and practices for the COO/CMO/CNO/CQO/CFO/AVP.
• Has significant contact with senior management and organizational data.
• Interacts professionally with all levels of management.
• Significant employee contact and outstanding customer service to children and their families.
• Establishes and maintains strong relationships with employees, senior management, board members, medical staff and various

external contacts.

• Must be able to handle all confidential meetings and correspondence with discretion.
• Performs significant administrative duties with multiple priorities and tasks.
• Organizes and expedites flow of work through the COO/CMO/CNO/CQO/CFO/AVP.
• Provides work direction to other clerical personnel within the department.
• Organizes meetings including distributing materials, set up of audio/visual equipment, arranging for refreshments or catering and transcribing minutes.
• Schedules and maintains calendars of appointments, meetings, and travel itineraries and coordinates related duties such as flights, hotel and transportation arrangements.
• Creates, prepares, coordinates and maintains, presentations, including charts and graphs, databases and spreadsheets.
• Prepares, monitors, or assists with the preparation of various budgets.
• Recommends and help to implement processes which facilitate cost reduction.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Conducts Internet research, data collection and some analysis of information.
• Coordinates special events.
• Answers phone calls, routes callers, takes messages and resolves routine and sometimes complex inquiries.
• Responds to callers and visitors not requiring the attention of the COO/CMO/CNO/CQO/CFO/AVP utilizing significant discretion in varied areas.

Qualifications

• Education: Associate’s Degree (or completion within 12 months of hire) or 2 years of relevant administrative experience in lieu of degree.
• Experience: Minimum of 5 years of administrative, secretarial, or customer service experience.
• Skills: Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access), with advanced skills in word processing, spreadsheets, and presentations.
• Ability to manage multiple tasks, prioritize effectively, and work with discretion in a fast-paced environment.