Human Resources – Timekeeping/Payroll

Join Our HR Team! Seeking a Skilled HR Assistant at Total Care ConnectionsTotal Care Connections is on the lookout for an HR Assistant who is responsible for accurately tracking and maintaining employee work hours, ensuring compliance with company policies and labor regulations, and assisting with benefits administration. This role supports payroll processing, benefits tracking, and employee inquiries, ensuring accurate and efficient operations.

Key Responsibilities

• Accurately record and monitor employee attendance, work hours, overtime, and leaves using timekeeping systems or manual logs.
• Verify clock-in and clock-out times for accuracy and completeness.
• Process the wage garnishments, tax levies and child support orders.
• Process the time off and sick request of employee.
• Process the pay increase request.
• Collaborate with the billing department and supervisor to provide verified employee time data for timely and accurate payroll processing.
• Address discrepancies or errors in time reports and resolve them with employees and supervisors.
• Track and document employee leaves, including vacation, sick leave, FMLA, and other benefits-related absences.
• Ensure accurate accrual and usage of leave balances in alignment with company policies.
• Assist in the enrollment and tracking of employee benefits, including health insurance, retirement plans, and other perks.
• Support the Benefits Manager in preparing and distributing benefits-related communications.
• Respond to employee inquiries regarding sick time balances, benefits eligibility, and claims processing.
• Ensure adherence to company policies, labor laws, and regulations concerning work hours, overtime, and breaks.
• Maintain confidentiality of employee data and time records.
• Generate and review timekeeping and benefits-related reports to identify trends or issues.
• Provide insights to management on attendance patterns, overtime, absenteeism, and benefits utilization.
• Serve as the point of contact for employees regarding timekeeping issues and benefits inquiries.
• Educate employees and managers on timekeeping policies, benefits offerings, and procedures.

Qualifications

• Associate’s or Bachelor’s degree in a relevant field is a plus
• At least 2 years experience in timekeeping, payroll, benefits administration, or a related administrative role.

Skills & Competencies

• Strong attention to detail and accuracy.
• Proficiency in timekeeping software and systems.
• Excellent organizational and multitasking skills.
• Effective communication skills, both written and verbal.
• Ability to handle sensitive information with confidentiality.

Other Requirements

• Familiarity with labor laws and regulations related to working hours and wages.
• Ability to work effectively in a team and independently.

What You’ll Need

• Familiarity with payroll practices
• Comprehensive grasp of HR functions and best practices
• Stellar communication skills, both written and verbal
• The prowess to keep calm and deliver under pressure and tight deadlines
• Proficiency in MS Office and other essential communication tools
• Supreme organizational and time management skills
• Confident decision-making and problem-solving expertise
• A meticulous eye for detail and the ability to follow instructions with precision

What You’ll Get

• 10 Days Paid Time Off per Year
• 5 Days Paid Sick Time per Year
• 8 Days Paid Holidays (Thanksgiving, Christmas Day, New Year’s Day, and 5 additional Philippine holidays that you choose to observe – Christmas Eve is exempt)
• 1 Birthday Leave
• 13th Month Pay
• Up to $200 SSS & Philhealth reimbursements/quarter
• Up to $500 Private HMO Advance/Year

Equal Opportunity Statement

• Total Care Connections is an equal opportunity employer and values diversity at all levels of the organization.