Employment Coordinator

For doers and makers seeking a well-rounded community, Hickory is a bridge between Asheville and Charlotte at the foot of the Blue Ridge Mountains along Interstate 40, where a collective spirit of craftsmanship strengthens any endeavor with detail, artistry and quality.

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Hickory, North Carolina, is a three-time All-America City on the Catawba River approximately one hour east of Asheville and one hour north of Charlotte. More than 40,000 residents call Hickory their home and Hickory is the hub of a 350,000 metropolitan area. Hickory has outstanding school systems, seven recreation facilities, two libraries, several golf courses, theaters, art museums, and 26 gorgeous parks. Beautiful Lake Hickory is over 4,000 acres and has many public access areas. Please check out Hickory at www.hickorync.gov/employment or www.hickorywellcrafted.com for a web portal all about Hickory and the surrounding areas and what makes Hickory a “Well Crafted” City.

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Qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, genetics, or the presence of a non-job related medical condition or disability. U.S. Law requires all applicants to furnish proof of identity and right to work in the U.S.

This position performs duties related to the city’s recruitment, selection, and employment process. Â

• Responsively manages multiple job openings in various stages of the hiring process while following HR procedures and policies.
• Posts/Closes position openings in a timely manner with high accuracy.
• Ensure each opening is assigned a new requisition for tracking purposes.
• Utilizes appropriate screening tools in Neogov to ensure candidates meet position requirements.
• Review all applications against position requirements before forwarding to the hiring manager for each job opening daily. Ensures past employees and employees with relatives working at City of Hickory receive approval from City Manager’s Office before forwarding.
• Coordinates and tracks all background screenings and NCDL checks for selected applicants.
• Coordinates all post-offer health and drug screening procedures with Occupational Health, Risk Management, and third-party health and drug screening vendors as required by position and city policy.
• Responsible for issuing formal employment offers after successful post-offer screenings.
• Schedules Orientation and Onboarding with applicants, department, and HR after HR has received all required documents.
• Maintains communication with hiring managers/HR Liaisons regarding candidates’ status through email throughout the process.
• Facilitate employee Orientation and Onboarding weekly.
• Ensures collection of all new employee paperwork in compliance with employment law regulations, job description requirements, and Human Resources organizational documentation practices.Â
• Back-up to Benefits Analyst for completion/collection of benefit documents.
• Maintains records according to NC Records Retention Schedules.
• Maintains organized files; scans as needed.
• Demonstrates good judgment in implementing goals, policies, and procedures.
• Ensures legal compliance with all legally required labor posters semi-annually for all City locations.
• Performs other duties as assigned.
• Knowledge of human resources principles and practices.
• Knowledge of federal, state, and local policies, procedures, and regulations.
• Knowledge of modern recruitment and onboarding practices.
• Skill in the operation of computers and other standard office equipment.
• Demonstrated skill in the use of Microsoft Office products.
• Demonstrated skill in planning, organization, and decision-making.
• Skill in time management.
• Skill in public speaking.
• Skill in oral and written communication.
• Strong customer service skills in communication and follow-through.

PLEASE NOTE: Applicants must meet the City criteria for an acceptable driving record.

Minimum Qualifications

• Knowledge and level of competency are associated with completing an associate degree in a course of study related to the occupational field.
• Sufficient experience in understanding the basic principles relevant to the position’s primary duties, usually associated with completing an apprenticeship/internship or having had a similar position for at least two years
• Possession of or ability to readily obtain a valid driver’s license issued by the State of North Carolina for the type of vehicle or equipment operated.

SUPERVISORY CONTROLS: The Human Resources Manager assigns work according to general instructions and spot-checks completed work for compliance with procedures and the nature and propriety of the results.

GUIDELINES: Department guidelines include standard operating procedures, city pay plan, employee handbook, federal and state regulations, and NCGS. Â These guidelines require judgment, selection, and interpretation in application. Â

COMPLEXITY: The work consists of varied administrative duties. Â

SCOPE AND EFFECT: This position performs administrative duties to support the city’s recruitment and selection of employees. Â Successful performance facilitates the recruitment, employment, and retention of qualified personnel.

PERSONAL CONTACTS: Contacts are typically with city employees/managers/department heads, general public/candidates as required for duties.

PURPOSE OF CONTACTS: Contacts typically give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table or intermittently sitting, standing, bending, crouching, or stooping. Â The employee frequently lifts light objects, uses tools or equipment requiring a high degree of dexterity, and must distinguish between shades of color.

WORK ENVIRONMENT: This work is performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.