Administrative Clerk

Position Summary

This position will provide direct support to our paralegals and case coordinators. A highly collaborative group working closely together in a fast-paced environment to prepare a high volume of business immigration applications. Candidates should also be flexible to work overtime as needed.

Duties & Responsibilities

• Prints/scans documents; saves scanned documents into our electronic file system, FileSite
• Follows up with clients and foreign nationals for completed questionnaires and missing documents; requesting checks
• Processes incoming and outgoing correspondences, including preparing UPS mailing envelopes
• Maintains client files, including editing letters and forms
• Assists with data and time entries requests
• Updates information and uploading documents into an immigration case management system
• Requests checks and processes invoices
• Calls USCIS and DOS as requested
• Assists with light junior paralegal work when needed
• Other projects/tasks as assigned
• Some tasks involve billable time but there is no annual billable time requirement

Skills & Competencies

• Extremely organized, able to multi-task, prioritize workload
• Detail-oriented, with excellent proofreading skills
• Excellent interpersonal, computer, written, and verbal communication skills are a must
• Position requires the ability to work well under pressure to meet strict deadlines

Qualifications & Prior Experience

• Bachelor’s degree or equivalent experience is preferred
• Minimum of 6 months to a year of administrative experience supporting multiple people in a fast-paced, deadline driven environment
• Prior immigration experience and/or law firm experience is a plus
• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook is required