Human Resources Officer

Role Summary

The HR Officer will be a key member of the HR team, working alongside the local HR Business Partners to deliver a high-quality HR service to Altum Group’s offices across Jersey, Luxembourg and South Africa. This will be a hands-on role, suiting someone with excellent time management skills to ensure a smooth and efficient business operations. The role involves managing recruitment processes, employee relations, performance management, and compliance with HR policies and procedures.

Key Responsibilities

?Ownership of group Talent Acquisition administration which will include:

• Posting job advertisements via internal and external channels, including the Altum Careers page, LinkedIn and other local job boards, alongside the company’s intranet page;
• Responsibility for the scheduling and coordination of interviews, including liaising with hiring managers and candidates regarding availability and updating calendars accordingly; and
• Manage the candidate pipeline, including closing filled positions and providing feedback to candidates who have not been successful;

Management of all HR administrative associated with Employee Lifecycle:

• Supporting the HR Business Partner with the On-Boarding process by creating employee folders and drafting offer letters and contracts of employment for their review, along with adding employees to the pre-screening portal and the PeopleHR system;
• Assist with the leaver process, ensuring that resignations are saved on file, acknowledgement letters are drafted and issued, and that leaver details are added to the People HR system; and
• Draft and issue standard letters using relevant templates, including amendments to terms and conditions of employment, and reference requests for former and current employees.
• Maintain accurate and up-to-date employee records in the PeopleHR system.
• Prepare HR reports and analytics as required.
• Ensure compliance with company policies and legal regulations.
• Facilitate the HR induction process.

Ownership of Payroll & Benefits administration. This will include:

• Adding and removing employees from Group schemes, such as private medical insurance, pension, death in service etc.
• Building and fostering positive relationships with third party providers
• Assist with preparing all payroll reports and making sure all payroll changes are saved in the relevant folders.

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Assist the HR Business Partner with any Employee Relations matters:

• Drafting paperwork and attendance at meetings for the purpose of minute taking.
• Serve as a point of contact for employee inquiries and concerns.
• Assist in resolving employee issues and conflicts.
• Support the HR Manager in conducting investigations and disciplinary actions.

Assist with Training and Development:

• Identify training needs and coordinate training programs.
• Support the development and implementation of employee development initiatives.

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Skills, Knowledge, and Experience

• Minimum of 3 years of experience operating in a similar role, preferably in a Financial or Professional services environment.
• Bachelor’s degree in human resources, Business Administration, or a related field.
• Knowledge of HR practices and labour laws.
• Ability to handle sensitive information with confidentiality.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.