(LatAm) Executive Assistant

Job Title: Executive Assistant

Work Hours: M-F 9AM-5PM (California PST)

Rate: $1200-1500/month

About The Company

The company is a Y Combinator funded startup focused on revolutionizing the skincare industry. We are creating a clinical skincare brand aimed at solving issues related to darker skin. Think: hyperpigmentation, melasma, ingrowns, and dark circles. This segment of the population has traditionally been ignored but it represents almost 40% of the multibillion dollar industry. We are founded by two Harvard graduates and our products are created with Harvard Medical School doctors of color. We are funded and looking to grow our team. We are launching in Sephora in July, and just raised a $3M Seed fundraising round. We also have an A-list celebrity joining our team shortly as an investor and Brand Ambassador – it’s truly an exciting time!

About The Role

The company is looking for an Executive Assistant to provide direct support to the two cofounders of the business. We’re excited to welcome you to the team!

Responsibilities

• Day-to-day management of calendars with heavy scheduling requirements
• Prioritize conflicting needs – handle matters expeditiously and proactively. Follow-through on projects to successful completion, often with deadline pressures
• Book and manage travel arrangements and reservations for members of three teams
• Plan and prepare information for meetings, presentations, interviews, etc. Take detailed meeting minutes, as needed
• Arrange and book team outings, lunches, and events
• Prepare and file executive expense reports

Requirements

• 5+ years professional experience as an executive assistant (or comparable position)
• Familiarity with Google Sheets, Zoom, Google suite, including Gmail, Google Calendars, Google Drive, and Google slides.
• Strong verbal and written communication skills
• Demonstrated ability to take initiative to own projects from start to finish
• History of being able to deliver results in a timely and professional manner
• Passion to continually improve processes
• Exemplary attention to detail and consistent follow through
• Enjoy organizing calendars, meetings, and projects
• Ability to create itineraries and plan group events while working within a budget
• Positive, can-do attitude

Additional Qualifications: (Plus)

• Managed influencer campaigns
• Familiarity with Digital Marketing tools