Senior Company Secretarial Assistant

Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be.

HSBC is one of the largest banking and financial services organizations in the world, with operations in 62 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realize their ambitions.

We are currently seeking an experienced professional to join our team in the role of Senior Company Secretarial Assistant

Principal responsibilities

• Contributing to the development and implementation of corporate governance best practice, corporate governance frameworks and best practices in accordance with Group and relevant industry standards.
• Reliable and timely arrangements made for board and committee meetings, including booking meeting rooms and facilities, preparing agendas, preparing skeleton minutes, tracking actions, drafting the annual planner, circulating papers in a timely manner and, where appropriate, (and in all cases using the templates and platforms promoted by Corporate Governance & Secretariat).
• Collate, draft and/or review the papers to the board of directors and committees and communicate appropriate recommendations for action.
• Following appropriate processes and procedures and understanding statutory and regulatory obligations and support the Corporate governance secretary onshore team in fulfilling the required obligations.
• Manage governance framework to support all relevant entity management activities as per the local laws and regulations governing the entities. Supporting the process for the annual review of board/committee terms of reference, effectiveness and other policies of the Group, including the System authorization facility.
• Maintenance of accurate and complete statutory records on the Group Internal Corporate Database and timely filing of statutory returns with relevant regulatory/government authorities/ bodies.
• Accurate and timely cosec input to annual reporting documents including statutory accounts of Group companies. Collaborate with cross functional teams across onshore and offshore stakeholders to ensure due discharge of all required compliance obligations.
• To contribute to the development of strategic and operational objectives of Corporate Governance & Secretariat function, to assist in Corporate Governance & Secretariat centralized ad hoc projects. to respond to requests for Corporate governance secretary owned information.

Qualifications

• Company Secretarial qualification with minimum relevant post qualification experience of 6 years essential.
• Strong understanding and experience of maintaining entity records and statutory registers (electronic registers experience valuable but not essential)
• Experience in international governance/compliance preferred, understanding of the theory and tools of governance.
• Be change oriented and able to cope with pressure and tight deadlines.
• Strong analytical capability with the ability to synthesis complex data.
• Able to understand and consolidate diverse and complex business information and identify / mitigate risk issues.
• Ability to look at the bigger picture, produce high quality work, as well as have a keen eye for detail.
• Accountability, responsibility and willingness to go beyond core responsibilities in times of necessity.

You’ll achieve more at HSBC

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

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