Office Assistant

Xssentials is proud to be recognized as one of the premier Home Integrators in the country, renowned for our commitment to excellence and innovation. With a rich history of enhancing our customers lifestyle and security through proven technology and local service, we have earned a stellar reputation in the industry. We have been doing business for 30+ years as the industry leader in the Vail Valley and are committed to provide wide area coverage with strategically placed offices in Aspen and Denver. Learn more about us at https://www.xssentials.com

Xssentials is seeking an Office Assistant living in Eagle County to join our dynamic team.

As the first point of contact for our clients and visitors, you will play a crucial role in creating a positive impression and ensuring the smooth operation of our office. This role combines receptionist and administrative responsibilities, making it an exciting opportunity for individuals who are organized, friendly, and detail oriented.

Job Responsibilities:

As an Office Assistant at Xssentials, you will be responsible for:

• Front Desk Management: Answer and direct incoming calls to the appropriate person or department.

Greet and welcome clients, visitors, and team members in a warm and professional manner. Maintain a clean and organized reception area. Unlock and lock doors during office hours.

• Administrative Support / Office Operations: Perform clerical duties, including mailing and filing correspondence. Assist with setting up new client accounts. Assist in billing and collecting payments when necessary. Maintain stock of supplies, order supplies, and distribute them where necessary.
• Customer Relations: Interact with clients, visitors, and vendors to address inquiries and provide information about our services.

Desired Skills and Traits:

The ideal candidate for this position should reside in Eagle County and possess:

• Previous Experience: Previous experience as a receptionist, administrative assistant, or in a similar role is preferred.
• Organizational Skills: Capable of multitasking in a fast-paced environment, with attention to detail and exceptional organizational and time-management abilities.
• Customer-Centric Approach: Exceptional communication and interpersonal skills are essential for building and maintaining strong customer relationships.
• Computer Skills: Proficient in using office software and equipment, including Microsoft Office Suite and Xssentials Customer Relations Management software (CRM ).
• Professionalism: Professional appearance and demeanor. Enthusiastic and reliable. Ability to maintain a strict level of confidence. Highly motivated and able to prioritize efficiently.
• Company Awareness: Collaborate with colleagues to maintain the overall functionality and appearance of the office. Ability to work alone or as part of a team.
• Commitment to Growth: A commitment to personal and professional growth, continuously advancing your organizational, computer, and customer relationship skills.

This is a full time in-person position with starting Hourly Rate of $25 to $35 depending on background and experience.

Excellent benefits package includes:

• Health, Dental, Vision, Life, and Disability Insurance
• FSA (Flexible Spending Account) to help manage healthcare expenses effectively
• 401K participation to help plan for your future financial security

Xssentials Commitment to Work – Life Balance:

• Paid Time Off (PTO) beginning on start date
• Paid Holidays
• Standard work hours: Mon-Fri 8:00 am – 4:30 pm

With this comprehensive benefits package, we aim to attract motivated and dedicated individuals to join our team.

At Xssentials, we offer more than just a job; we offer a great work environment and a chance to be part of a dynamic team dedicated to enhancing lifestyle, safety and security. Our Office Assistant plays a pivotal role in this mission. If you’re ready to take your career to the next level, apply today and join us in making a difference in the lives of our discerning clients.

To apply, please submit your resume and cover letter detailing your relevant experience and why you’re the ideal candidate for this role.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Candidates are subject to a pre-employment drug test, motor vehicle record check, and background check.