Personal Assistant

We are looking for a bright and confident personality for this role, someone who is highly personable and has a flexible and mature approach to supporting exec employees. We need you to be successful at managing a broad range of responsibilities, remaining calm under pressure and exercising diplomacy and confidentiality at all times.

A high level of proactive and consistent support and assistance is required. The Personal Assistant should always be one step ahead, pre-empting situations before they arise

You will play a key role in fostering a positive company culture and enhancing the overall employee experience. This includes organizing team-building events, celebrating milestones, and supporting employee well-being through thoughtful initiatives and activities.

As a central point of contact, you will help create a welcoming, inclusive, and collaborative work environment by managing office culture programs, coordinating internal communications, and acting as a trusted resource for staff needs. This position requires a proactive and empathetic individual who is passionate about nurturing a positive, engaged, and productive workplace

Responsibilities Include

• Gatekeepers for Managers
• Extensive calendar and diary management
• Prepare and edit correspondence on behalf of executives
• Co-ordinate complex domestic and international travel
• Prepare itineraries
• Visa management
• Project manage conferences and events
• Schedule conference calls across multiple time zones
• Management of execs direct reports
• Prepare & format Office365 docs
• Preparations of expenses & timesheets
• Manage taxi bookings
• Meet and greet guests
• Organise meeting room bookings
• Filing ownership of confidential documents and contracts
• Ad hoc project management
• Maintain good working relationships with external assistants
• Ad hoc personal support

Who We’re Looking For

• Prior experience of providing PA support?at senior level?
• Highly organised with ability to work to deadlines in a fast-paced?environment?
• Ideally you will have media agency or media owner experience and be familiar with working in this industry?
• Able to juggle multiple projects and manage several?executives?at one time?
• A willing and enthusiastic approach?at all times?
• Diplomatic with strong people skills?
• Strong communication skills?
• Attention to detail??
• Flexible working hours required