Validation Office / Team Leader – INTERNAL

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job Overview

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD

We have an exciting opportunity for an enthusiastic and motivated person to work as a Full-time Validation Officer / Team Leader in the newly designed Gynaecology Outpatient Booking POD in the Royal Gwent Hospital, Newport. You will be responsible for the Validation of both RTT and non-RTT waiting lists and its stages for Gynaecology. You will also be responsible for the line management of the outpatient booking clerks. You will need excellent communication skills and be able to work under pressure, have a good knowledge of the RTT rules and be an experienced Welsh PAS user.

Working to the Gynaecology Directorate, you will be well supported and encouraged to develop in this role.

This post is for 37.5 hours a week

Welsh and/or English speakers are equally welcome to apply

Main duties of the job

Responsible for validating outpatient, treatment and follow up waiting lists within the Directorate to support the achievement of organisational objectives and key Welsh Government targets. To administratively validate waiting lists of patients with open referral to treatment (RTT) pathways, determine the correct RTT clock status for each and update the UHB system, in order to ensure the RTT position is accurately reported.

Responsible for the line management of the outpatient booking team, managing annual leave and sickness.

To support the Service Administration Manager, liaising with departments involved in providing care and core services to ensure that planned patient treatment progresses smoothly and in a timely manner; supporting performance management and initiatives within the Directorate.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Qualifications And/or Knowledge

Essential criteria

• Educated to NVQ 3 level or equivalent demonstrable knowledge
• Relevant practical experience incorporates the use of WPAS Administration System and Clinical Workstation for recording or validating of clinical activity.
• Previous experience of, or exposure to, validation elements required to maintain accurate patient pathways on Myrddin.

Desirable criteria

• ECDL
• RTT on-line training
• Other Health Board IT application experience

Experience

Essential criteria

• Experience of clerical work within NHS environment.
• Experience of working with patient identifiable data

Desirable criteria

• Waiting list and booking experience

Skills And Abilities

Essential criteria

• Excellent interpersonal and communication skills
• Able to work independently within guidelines and policies
• Ability to prioritise own workload and to meet deadlines
• Ability to relay information correctly
• Good standard of keyboard skills essential