Executive Assistant
Job Description
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our executives. The ideal candidate will excel in managing calendars, coordinating meetings, overseeing correspondence, and ensuring smooth office operations. This role demands a detail-oriented individual with exceptional organizational skills.
The Executive Assistant will work closely with several presidents to enhance the effectiveness, efficiency, and overall management capacity of the team. Responsibilities include effectively managing busy calendars, anticipating the needs of the executives in advance, and prioritizing workflows based on key business priorities and strategies on an ongoing basis. The Executive Assistant should possess strong time management skills and be capable of coordinating sensitive, confidential, and discretionary documents and tasks with personal integrity.
**What We Are Looking For:**
– Availability to work from our Los Angeles office.
– Ability to manage a daily calendar of meetings and events, effectively resolving scheduling conflicts.
– Experience in booking travel and accommodations, as well as preparing expense reports.
– Skills in organizing large onsite and offsite meetings, including travel arrangements, meals, and venue rentals as necessary.
– Proficiency in creating documents such as Word, Excel, and PowerPoint presentations, agendas, reports, and special projects that support the organization’s objectives.
– A minimum of 7 years of experience in office or administrative support.
– High level of proficiency in Microsoft PowerPoint, Excel, Word, and Teams.
– Experience arranging travel for C-suite executives.
– Ability to thrive in a demanding environment, demonstrating skill in juggling multiple competing tasks and priorities.
– Capacity to influence resources, including people, funding, material, and support, to accomplish tasks.
– Ability to identify and anticipate problems, looking beyond the obvious to develop innovative solutions.
– Proven ability to manage sensitive and confidential situations appropriately.
**Salary Range: $90,000 to $110,000**