Human Resources Administrator

The HR Administrator supports the Human Resources department by performing administrative tasks and services to ensure the smooth functioning of HR operations. This role involves managing employee records, assisting with recruitment and onboarding, and ensuring compliance with company policies and legal regulations. The HR Administrator acts as a key point of contact for employees regarding HR-related inquiries.

Key Accountabilities And Responsibilities

• Employee Records Management
• Maintain accurate and up-to-date employee records in HR systems.
• Handle sensitive employee data and ensure compliance with confidentiality regulations.
• Prepare and issue employee documentation, such as contracts, offer letters, and amendments.
• Recruitment and Onboarding
• Assist in posting job advertisements on various platforms.
• Coordinate interviews and communicate with candidates.
• Support new hire onboarding, including preparing orientation materials and organising training sessions.
• HR Compliance
• Assist in audits by providing necessary documentation and records.
• Monitor employee compliance with mandatory training and certifications.
• Drive the annual appraisal review to ensure full compliance to the key milestones.
• Employee Relations
• Act as the first point of contact for employee queries regarding HR policies and procedures.
• Provide administrative support for employee relation issues.
• Support employee engagement initiatives and company events.
• General HR Support
• Coordinate and schedule meetings, interviews, and other HR-related events.
• Prepare HR reports and presentations as needed.
• Contribute to special projects and initiatives to improve HR processes.
• Maintain the Company communication plan within a timely and efficient manner.
• Manage the relationship between the business and the Occupational Health Advisor and ensure all surveillance is up to date as per the work instruction.
• Manage the issuing and re-ordering of Company provided workwear.
• Supporting the Payroll department to chase weekly timesheets and drive through to completion.

Person Specification

• Previous HR administration experience.
• Willing to work towards their CIPD qualification.
• Strong organisational skills with the ability to handle a number of key issues at once.
• Ability to use own initiative to drive actions through to completion.
• Strong commitment to integrity and ensuring that processes, policies and subsequent actions are fair.
• Effective communication skills with the ability to communicate to all levels within the organisation.