Executive Assistant
Job Description
Together with your colleagues, clients and partners, you’ll make an impact that is felt by all. See where your commitment could take you.
Who are we looking for?
GHD is searching for an Executive Assistant to support RGM Chile & Management Team. This position requires professional and administrative support, including diary management, organization of travel itineraries, and internal and external meeting coordination. The Executive Assistant will create a sense of community, representing the GHD values to the larger enterprise. Flexibility coupled with maintaining a high level of integrity and confidentiality are crucial to this role. This role is to be based in our Chile office. GHD supports a hybrid work model.
In this diverse role you will:
- Coordinate and manage international and domestic travel; arrange detailed travel plans and agendas for travel-related meetings
- Manage scheduling including calendars management, phone calls, meetings, and other company logistics
- Support the production and coordination of quality documents which may include meeting agendas, minutes, presentations, white papers, etc.
- Effectively coordinate and follow-through on the activities and commitments of the Executive member.
- Organise meetings and broader events as required including attendee invites, room bookings, accommodation, catering etc.
- Maintain a high level of confidentiality and discretion as required.
- Provide support to the Executive Leadership Team as required.
- Undertaking any ad hoc tasks / projects required.
- Ensure expenses are processed timely and accurately
- Provide EA back-up support to the Americas Leadership Team.
- Work in a fast-paced environment and navigate shifting priorities
- Cultivate strong relationships with internal and external stakeholders to facilitate collaboration and achieve strategic objectives.
What will you bring to the team?
- College diploma or University degree
- 5 years’ demonstrable experience in a similar role
- Previous project management experience
- Excellent verbal and written communication skills in English
- Understand the need for confidentiality when dealing with sensitive information and correspondence
- Motivated self-starter with a strong work ethic and the ability to work under limited supervision
- Very organized, with the ability to navigate shifting priorities. Strong time management and coordination skills.
- Sound judgement and an ability to effectively prioritize and juggle
- Experience dealing with diary management and international travel arrangements
- Experience planning and organizing meetings with strong attention to detail.
- Ability to work effectively at the leadership and executive level gaining trust and confidence of others.
- Take pride in delivering high quality work
- Highly proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams) and Copilot (AI)
- Demonstrated ability to thrive in a collaborative team-based environment
- Strong interpersonal skills and the ability to develop positive and lasting relationships with colleagues and clients
As a multicultural organization, we encourage and support individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD facilitate the experience for candidates with disabilities throughout the recruitment and selection process.
About Us
Take on some of the world’s toughest challenges – with GHD supporting you every step of the way.
We’ll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.
See where your commitment could take you with GHD.
Our Pledge to You
At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.
That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.
See where your commitment could take you.
That’s the #PowerOfCommitment
Who We Are
GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.
The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come.