Document Controller
Job Description
About Us
Egis is a French based leading global consulting, construction engineering and operating firm present in Middle East, Europe, India, Latin America, Africa & Asia Pacific with 18,000 employee strength globally (more than 6000 in Middle East & India). Recognised Engineering & Consulting expertise in Transportation, Sustainable cities, Water, Marine, Energy etc along with operation & mobility projects. We work side by side with clients to build a more balanced, sustainable, and resilient world. To explore more about Egis, please visit Egis – Creating a sustainable future (egis-group.com)
About The Role
We are seeking a highly organized and detail-oriented Document Controller to join our team in Abu Dhabi, United Arab Emirates. In this role, you will be responsible for managing and organizing project documentation, ensuring compliance, and maintaining efficient document control processes.
- Review, number, and submit project documents with unique references and revisions
- Upload and download project documents to client EDMS and internal systems
- Maintain an up-to-date Document Control register
- Track all incoming and outgoing project documents, ensuring team members receive the latest versions
- Conduct quality checks on documents before filing and distribution to ensure compliance
- Organize the project filing system and manage digital archiving processes
- Coordinate with various departments to support documentation needs
- Follow document procedures across digital platforms such as Asite, ProjectWise, and ALIM
- Assist in administering company and client EDMS systems, including user permissions management
- Support the creation and maintenance of document workflows
- Perform regular audits and compliance checks on document control systems and processes
What do we need from you
- 5+ years of experience in document control roles, preferably in construction, rail, or infrastructure sectors
- Strong knowledge of EDMS systems (e.g., ALIM, Asite, SharePoint, ProjectWise) and proficiency in Microsoft Office Suite
- Qualifications in Information Management, Administration, or equivalent experience
- Excellent attention to detail and organizational skills
- Ability to work efficiently under pressure and meet deadlines
- Strong communication and interpersonal skills
- Proactive and adaptable approach to work in a dynamic environment
- Experience in quality control and compliance checks for documentation
- In-depth knowledge of document control best practices and processes
- Ability to coordinate effectively with various stakeholders and departments
- Familiarity with industry-specific regulations and standards
- Experience with digital archiving and file management systems