Office Admin

NextSilicon is reimagining high-performance computing. Our accelerated compute solutions leverage intelligent adaptive algorithms to vastly accelerate supercomputers, driving them forward into a new generation. Our new software-defined hardware architecture enables HPC to fulfill its promise of breakthroughs in all fields of advanced research.

At NextSilicon, everything we do is guided by three core values:

• Professionalism: We strive for exceptional results through professionalism and unwavering dedication to quality and performance.
• Unity: Collaboration is key to success. That’s why we foster a work environment where every employee can feel valued and heard.
• Impact: We’re passionate about developing technologies that make a meaningful impact on industries, communities, and individuals worldwide.

We are looking for an experienced, multitasking, Office Admin to join our Admin/Ops team. This is a work-from-office position, hours are 14:00-20:00 daily. The Admin/Ops team is responsible for ensuring the smooth running of the office and helping to improve company procedures and day-to-day operations as well as organize events .

Responsibilities include working with external vendors, communicating with the company branches and management globally, greeting visitors, providing general administrative support to our employees and management. While you are not a receptionist, you often will serve as our company’s first point of contact for suppliers, service providers, and potential hires.

Requirements:

• Experience in a similar role in a fast-growth global high-tech company
• Proficiency in English at an advanced level, encompassing both spoken and written communication
• Strong organizational management and planning skills
• A quick learner with demonstrated ability to switch among multiple tasks over a single day, and to keep track of numerous concurrent assignments while completing them in a timely fashion
• Willingness to work after regular business hours or adjust work schedule as needed
• A pleasant and friendly attitude is essential, with abilities to listen and communicate effectively
• Detail-oriented and with a creative mind, able to create and improve processes and procedures
• Proficiency in Microsoft Office and Google Workspace applications
• A team player with the ability to work with colleagues and managers locally and remotely
• Ability to work independently, take full ownership of multiple tasks, prioritize workload, and make decisions in a fast-paced environment

Responsibilities:

• Liaise with facility management vendors, including cleaning, catering, maintenance, and security services
• Order and manage office equipment, stationery, and supplies and track the inventory
• Address administrative requests (for example, equipment requisitions and purchasing, scheduling, etc.)
• Arrange transportation, accommodation, and other assistance to our traveling staff and incoming visitors
• Provide general support to visitors
• Assist the Director of Global Operations as required